Berea VA Clinic Fax Number — Send VA Records Securely
Before you fax records to Berea VA Clinic, it helps to know what HIPAA — and, for some records, 38 U.S.C. 7332 — expects of the transport. As a VA outpatient clinic, Berea VA Clinic in Berea, Kentucky, works records requests and referrals for enrolled veterans across the Ohio Valley. This guide covers the compliant way to send PHI plus how to reach the correct office at the facility.
Berea VA Clinic Fax Number
Use the VA.gov facility locator to reach Berea VA Clinic, then confirm the fax by phone
Hours: Release of Information and enrollment offices run Monday-Friday during business hours; the PACT team works the clinic's patient schedule.
Send a Fax NowWhat You Can Fax to Berea VA Clinic
- A copy of your DD-214 or service records for an eligibility determination
- A cover sheet naming the exact VA office the fax is for
- A community care authorization for a non-VA primary care appointment
- Income or dependency documents supporting an enrollment or copay determination
- A completed disability, FMLA, or return-to-work form for the provider to review
Sending veterans' records to Berea VA Clinic without cutting corners
Faxing PHI to Berea VA Clinic is allowed, but the service you use has to protect it. Some VA records — drug and alcohol treatment, HIV, or sickle-cell — carry extra confidentiality under 38 U.S.C. 7332. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Berea VA Clinic than a public machine.
How refill and form requests reach Berea VA Clinic
Faxing a community care authorization for a non-VA appointment to Berea VA Clinic reaches the referral office. A form should include the sections the requester needs completed and a return fax or address. Note a return fax so the completed form comes back to the right place.
Confirming the right fax at Berea VA Clinic
A fax number copied from a search result may be stale; Berea VA Clinic has the current one. Use the VA.gov facility locator to reach Berea VA Clinic, then ask for the Release of Information office or the office you need. That one confirmation call is what keeps the documents out of the wrong queue.
Faxing to Berea VA Clinic — FAQ
The right number depends on which office should receive the document. The sending provider's office often already has the correct Berea VA Clinic fax on file. That one verification keeps sensitive pages out of the wrong queue. That confirmation is the difference between a delivered record and a lost one.
File a signed authorization with the Release of Information office. Ask Berea VA Clinic where the signed release should go. Include the veteran's name, date of birth, and the records and date range. Turnaround depends on the request; routine copies are handled in the order received.
No. Berea VA Clinic routes faxes to separate office lines, so the Release of Information office and the community care and referral office do not share a number. The line for the Release of Information office is separate from the one for referrals. Ask for the office you actually need to get the right number. When in doubt, ask Berea VA Clinic for the office by name.
Label each page with the veteran's name, date of birth, and the last four of the SSN. Note the target office — the Release of Information office, referrals, or enrollment — on the cover sheet. That routing detail is what lets Berea VA Clinic reconnect the documents if they separate. Clear labeling is what keeps a multi-page document together at Berea VA Clinic.
Send the refill to the PACT team and the form to the office that completes it. Many refills are faster through My HealtheVet, so ask Berea VA Clinic whether a fax is even needed. Add the veteran's identifiers so the request is matched to the chart. A brief call ahead helps staff watch for a time-sensitive fax. The result is a clean hand-off to the right office at Berea VA Clinic.
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