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Associated Dental Specialists of Long Grove Fax Number — Transfer Your Dental Records

Switching dentists or moving? Getting your record to Associated Dental Specialists of Long Grove keeps care continuous — here is what the group needs. Associated Dental Specialists of Long Grove, a multispecialty dental group in Long Grove, Illinois, handles the records and paperwork that follow dental care for families in the Chicago region. This guide covers what to include on a records-release request, and how to confirm whether Associated Dental Specialists of Long Grove still wants it by fax.

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Associated Dental Specialists of Long Grove Fax Number

Use Associated Dental Specialists of Long Grove's referring-dentist instructions to see where a case and its imaging should go before you send

Hours: The line takes a fax around the clock, while the treating specialist reviews the case during clinic hours before the consultation.

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What You Can Fax to Associated Dental Specialists of Long Grove

  • A signed HIPAA authorization to release the dental record
  • A treatment plan spanning several providers with an estimate
  • X-rays, a panoramic film, and a CBCT (3D) scan
  • Periodontal charting, probing depths, and clinical notes
  • Implant surgical records and the prosthetic coordination notes
Tip: Put the patient's full name and date of birth, and the subscriber ID on a claim, on every page so Associated Dental Specialists of Long Grove can rematch a document that gets separated among its providers. Address the cover sheet to the treatment coordinator or records desk, name which document it is, and add a callback number. Verify fax is still the accepted channel, send multi-page documents as one PDF, and keep the transmission receipt for your records.

The records-release path at Associated Dental Specialists of Long Grove

A large share of what Associated Dental Specialists of Long Grove exchanges between offices is the dental record — the chart, the images, and the treatment plan. Dental records are protected health information, so a signed HIPAA records-release authorization is what starts the transfer. Ask Associated Dental Specialists of Long Grove how it prefers to receive records, since a portal is sometimes faster than fax.

One group, several specialties at Associated Dental Specialists of Long Grove

Associated Dental Specialists of Long Grove coordinates general dentistry and specialty care together, so a treatment plan may span more than one of its providers. A cross-provider treatment plan still starts at the group's shared records desk. Send the referral and imaging together so the specialist can triage it.

The HIPAA side of faxing Associated Dental Specialists of Long Grove

Faxing records to Associated Dental Specialists of Long Grove is permitted, but the service you use has to protect the PHI in transit. Under HIPAA, the transport for protected health information should be secure, not a public or ad-supported one. Send FAX Mail's flat monthly plans start at $12.99/month with no per-page fees and a 7-day free trial, and each page to Associated Dental Specialists of Long Grove travels over an encrypted connection.

Faxing to Associated Dental Specialists of Long Grove — FAQ

Because Associated Dental Specialists of Long Grove is a covered entity, the records it holds are protected under HIPAA. Your signature on a HIPAA release is what starts the transfer. So send the pages over a secure, encrypted channel and confirm the destination before you fax.

It depends on the document and the provider. Many claims and pre-authorizations now move through a clearinghouse such as DentalXChange rather than fax. So confirm Associated Dental Specialists of Long Grove still accepts fax before you send, and use its portal when that is what it asks for. Either way, do not assume — the group's own instructions are the authority.

A number copied from a search result may be stale; Associated Dental Specialists of Long Grove has the current one. Check Associated Dental Specialists of Long Grove's contact or new-patient page, then verify the line by phone and confirm fax is still accepted. Confirming the line first is a two-minute step that prevents a misdirected document. Skip the stale listing and confirm the line at the source.

People most often fax Associated Dental Specialists of Long Grove a signed HIPAA authorization, a specialist referral, or a treatment plan with a pre-treatment estimate. A previous office might send new-patient records when a patient transfers into the group. Send each as one complete, legible fax so nothing is missing when staff review it. A quick call to Associated Dental Specialists of Long Grove avoids sending a form the group no longer accepts by fax.

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