SendFAXMail

American Ambulance Fax Number — Physician Certification for Transport

American Ambulance collects a physician certification statement for a scheduled non-emergency transport so the trip is documented and covered; here is how to send it, securely. Based in Hyde Park, Massachusetts, American Ambulance is a ground-ambulance agency serving patients moved by ambulance across greater New England. Because a certification carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

Encrypted in transit (TLS)
HIPAA BAA included
US-based fax numbers
No activation fees
No contracts
7-day free trial

American Ambulance Fax Number

Use American Ambulance's billing or records instructions to find where to send documents

Hours: Dispatch covers every hour, so the machine receives a fax overnight, though a run-report request or an authorization form is worked by the office during business hours.

Send a Fax Now

What You Can Fax to American Ambulance

  • A physician certification statement (PCS) for a scheduled non-emergency transport
  • A signed run-report or trip-record request from a patient, attorney, or insurer
  • A trip request from a facility scheduling a non-emergency transport
  • A signed authorization and assignment of benefits for a transport claim
  • Insurance or Medicare claim documentation for a billed transport
Tip: Every page should carry the patient's name, date of birth, and the transport date so nothing is orphaned at American Ambulance. Address the cover sheet to the exact office you are reaching at American Ambulance, and include a number where they can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

The physician certification statement at American Ambulance

Before American Ambulance can bill a scheduled non-emergency transport, a physician certification statement has to be on file: the doctor certifies that the patient is bed-confined or otherwise requires the transport, and that form is faxed to the agency. A repetitive-transport certification should state how often the transport recurs so the coverage window is clear. Note the certification period so the form covers the scheduled dates.

How an authorization request moves from American Ambulance

Whether it is the initial approval or a renewal, American Ambulance faxes the prior-authorization paperwork the recurring transport depends on. The request moves faster when the physician certification and any facility notes are on the page. Send the authorization packet as one PDF so the documents stay together.

Sending patient records to American Ambulance without cutting corners

Anything with a patient's care report, medications, or authorization headed to American Ambulance is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to American Ambulance travels over a compliant channel instead of a shared machine.

Faxing to American Ambulance — FAQ

Once the report is finalized, American Ambulance faxes it to the receiving hospital so the record is whole. Ask American Ambulance's records office where to send the release for a copy of the report. The faxed report is what gives the treating physician the pre-arrival picture. Keep the delivery confirmation until the report is acknowledged.

Yes — a PCS is the ordering physician's statement of medical necessity, and American Ambulance collects it for a scheduled non-emergency transport. Send the PCS with any supporting facility notes so the medical necessity is clear. Put the patient's name and date of birth on every page so it is matched.

At minimum, the patient's name, date of birth, and the date of transport belong on each page. Note the target — dispatch, records, or billing — on the cover sheet. With identifiers and destination clear, nothing gets misrouted. Complete, legible identifiers are what move the request fastest.

You can send to American Ambulance any hour the machine is on, and dispatch is always covered; a run-report request or a claim is worked on weekdays. Dispatch coverage is continuous, while the office that handles records and billing keeps weekday hours. Plan routine faxes for a weekday at American Ambulance when the records and billing staff are in. Flag anything urgent on the cover sheet so staff see it is time-sensitive.

Yes — a ground-ambulance service like American Ambulance faxes the patient care report to the hospital after a 911 or discharge run and takes trip requests and physician certifications for scheduled transports. Get the current fax from American Ambulance directly. Send the document as one PDF so nothing arrives split. A brief call ahead helps staff watch for a time-sensitive fax. Doing it that way avoids the most common cause of a delay.

Need to fax American Ambulance?

Upload your document and send in under a minute. No fax machine needed.

7-day free trial · No credit card required