Affinity Rehabilitation Fax Number — Request and Send Therapy Records
Release of information at Affinity Rehabilitation runs on a signed authorization — this guide covers sending records in or requesting a copy, securely. Affinity Rehabilitation, an outpatient rehabilitation clinic in Carrollton, Kentucky, sends and receives referrals, plans of care, and progress notes by fax every week. Because a therapy record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Affinity Rehabilitation Fax Number
Ask Affinity Rehabilitation's front desk or records staff for the current fax number
Hours: Front-desk coverage tracks the clinic's weekday hours, with limited or no weekend hours, so an incoming fax is received when the clinic is open, but a records request sent after hours is handled the next business day.
Send a Fax NowWhat You Can Fax to Affinity Rehabilitation
- A progress note or re-evaluation faxed to the referring physician
- An evaluation report of function and goals for the ordering provider
- A re-certification request when the plan of care is extended
- A signed release for a copy of the rehabilitation record
- A physician referral and prescription that starts a rehabilitation program
Release of information at Affinity Rehabilitation
To request or send records at Affinity Rehabilitation, the request goes to the records staff on a signed release, and a therapy record includes the evaluation, the plan of care, the progress notes, and the discharge summary. A complete request — identifiers, dates of service, and records wanted — is filled fastest. Address the cover sheet to the records staff at Affinity Rehabilitation so it reaches the right desk.
Labeling a fax so Affinity Rehabilitation can match it
How you label the pages decides whether Affinity Rehabilitation can reconnect them if they get separated. Add your callback number so staff can reach you with a question instead of setting the document aside. With the identifiers and destination clear, the fax lands where it should on the first try.
HIPAA and your fax to Affinity Rehabilitation
Because these documents hold health information about a patient, the transport to Affinity Rehabilitation has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Affinity Rehabilitation.
Faxing to Affinity Rehabilitation — FAQ
The evaluation becomes a plan of care that Affinity Rehabilitation faxes to your physician for signature and files once returned. Providing the physician's office fax speeds the plan to the right desk for signature. A signed plan is what lets the clinic bill and continue treatment. Ask Affinity Rehabilitation to note the destination on the cover sheet so it routes cleanly.
Include the identifiers staff use to match a chart: full name and date of birth. State the specific staff the fax is for on the cover sheet. That routing detail is what lets Affinity Rehabilitation reconnect the documents if they separate. The identifiers matter as much as the records themselves.
Affinity Rehabilitation keeps weekday clinic hours, so the front desk can receive a fax while the clinic is open, but the records staff who process release requests work a narrower window. The weekday hours are wider than a normal office day to fit working patients. A records release sent after hours is picked up the next business day. Expect same-day handling for a referral sent while the clinic is open.
Yes — HIPAA permits faxing protected health information when the channel is secure. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to patient records sent to Affinity Rehabilitation. Compliance is about how the pages travel, not only where they land at Affinity Rehabilitation.
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