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White House Clinics Fax Number — Referrals, Transfers, and Coordination

Faxing a referral to White House Clinics means reaching the coordination team that connects patients to specialists and hospitals — this page shows how, securely. Based in Berea, Kentucky, White House Clinics handles records, referrals, and enrollment for patients throughout the Ohio Valley. Because a referral carries protected health information, this guide covers both where to send it and how to keep the transmission secure.

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White House Clinics Fax Number

Use White House Clinics' contact page for the clinic you need, then confirm that clinic still accepts fax

Hours: A clinic fax line receives pages any hour, but the White House Clinics team works the queue during posted clinic hours.

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What You Can Fax to White House Clinics

  • Telehealth follow-up and consult notes
  • Referrals to distant specialists and hospitals
  • Lab and imaging results sent to referral sites
  • Prior authorization and referral forms
  • Sliding-fee-scale and financial-eligibility documents
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that White House Clinics needs to reconnect a split record. Direct the cover sheet to the medical records office or the team handling the request, with a callback number for questions. Check whether White House Clinics wants the document by fax or through its portal, then send it the way the site expects and save the confirmation.

How a referral reaches White House Clinics

Getting a patient referred into or out of White House Clinics starts with the team that manages referrals. A brief note on urgency helps the coordination team place a time-sensitive referral ahead of routine ones. Confirm the current referral fax with White House Clinics before you send, since these lines change across sites.

Referrals to distant specialists at White House Clinics

A rural center like White House Clinics leans on fax and telehealth to coordinate care across distance. Send recent labs and imaging with the referral so the distant specialist is not waiting on a second request. Keep the delivery confirmation, since a rural referral often travels a long way.

The secure way to fax White House Clinics

A patient's records on their way to White House Clinics are PHI, so the tool has to protect them, not just reach the fax. A free consumer fax app is not the right channel for PHI; a chart belongs on an encrypted, secure connection. Send FAX Mail sends your document over an encrypted connection with a delivery confirmation — plans start at $12.99/month, with a 7-day free trial and no card to begin.

Faxing to White House Clinics — FAQ

Increasingly, White House Clinics steers referrals to an online portal. Some sites accept fax for a signed form but ask that referrals go through the portal. Check the instructions first; if fax is accepted, send it cleanly with the right identifiers. A two-minute check saves a misrouted or rejected document.

Not one central number. the medical records office, the referral coordination team, and the enrollment and eligibility team each keep their own line. Ask for the site you actually need to get the right number. A quick call to White House Clinics settles which line your document should use.

At minimum, the patient's name, date of birth, and medical record number belong on each page. Add a cover sheet addressed to the referral coordination team at White House Clinics with your callback number. That routing detail is what lets White House Clinics reconnect the documents if they separate. A missing identifier is the usual reason a fax sits in a queue at White House Clinics.

You can send to White House Clinics any time, though routine paperwork is worked during clinic business hours. Administrative offices keep a Monday-to-Friday schedule. Send time-sensitive documents early in the day so they are worked in time. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

A referral to a distant specialist goes to the referral coordination team, which arranges care that may be hours away. Include the reason for referral, recent labs, and imaging so the specialist has what they need before the visit. Confirm the current fax with the White House Clinics clinic, since a small front office may change lines. Keep the transmission confirmation in case you need to show it went through. Doing it that way avoids the most common cause of a delay.

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