West Virginia University Hospitals Fax Number — Send Patient Records Securely
Faxing patient records to West Virginia University Hospitals is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. Located in Morgantown, West Virginia, West Virginia University Hospitals is an independent hospital and a teaching hospital that cares for patients throughout the Appalachian region. This guide covers the compliant way to send PHI plus how to reach the correct department at the hospital.
West Virginia University Hospitals Fax Number
Confirm the line with West Virginia University Hospitals's HIM office before sending, since teaching-hospital departments each keep their own
Hours: The Health Information Management office generally runs Monday-Friday during business hours; the emergency department accepts clinical faxes 24/7.
Send a Fax NowWhat You Can Fax to West Virginia University Hospitals
- Hospital-to-hospital transfer paperwork
- Operative and discharge summaries
- Specialist consultation notes
- Prescription and renewal requests
- Physician referral forms
Faxing PHI to West Virginia University Hospitals the compliant way
The risk with records bound for West Virginia University Hospitals is not the fax itself but an unsecured tool. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to West Virginia University Hospitals.
The cover sheet that gets your fax routed at West Virginia University Hospitals
A clear cover sheet is what keeps a faxed record matched to the right chart at West Virginia University Hospitals. Note the date and the page count so the receiving team knows the fax is complete. Keeping the pages in one job avoids a half-received record at West Virginia University Hospitals.
Confirming the right fax at West Virginia University Hospitals
Rather than trust an old listing, get the current fax straight from West Virginia University Hospitals. Use West Virginia University Hospitals's release-of-information request form, which names where to send the authorization. Verifying the office and the line up front is the honest shortcut here.
Faxing to West Virginia University Hospitals — FAQ
Every page should carry the patient's full name, date of birth, and record number. Direct the cover sheet to the correct West Virginia University Hospitals department and include a number staff can call. With identifiers and destination clear, nothing gets misrouted. The identifiers matter as much as the records themselves.
West Virginia University Hospitals receives faxes at any hour, but the offices that process them keep set schedules. The offices that handle referrals and records keep standard weekday hours. Urgent transfers and clinical faxes are received at any hour regardless of the office schedule. Routine copies follow the office's normal queue rather than jumping ahead.
Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail includes HIPAA and encryption from $39.99/month for faxes to West Virginia University Hospitals. Compliance is about how the pages travel, not only where they land at West Virginia University Hospitals.
The current line comes from West Virginia University Hospitals directly, since department numbers change. Call the West Virginia University Hospitals main line and ask for Health Information Management or the clinic you are reaching. Verifying the office and the line up front is the honest shortcut. A confirmed line beats a guessed one on documents this sensitive.
Transfers are handled by fax, but not through general records. It goes to the transfer center or the accepting service, not central records. Send the summary, orders, and recent results as one packet after confirming the line. A brief call ahead helps staff watch for a time-sensitive fax. The result is a clean hand-off to the right team at West Virginia University Hospitals.
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