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Wellstar Health System Fax Number — Records and Referral Routing

Wellstar Health System is one of Georgia's largest nonprofit systems, with hospitals and clinics concentrated across metro Atlanta and surrounding counties. Its hospitals, health parks, and physician practices each handle records through their own health information management office, so Wellstar does not publish one universal fax number. The correct line is printed on the release form the facility returns, shown for that location in your MyChart-based Wellstar patient portal, or given when you call the campus's medical records desk. Verify the number against the exact department you need, since a Wellstar outpatient center and its hospital HIM office are reached on different lines.

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Wellstar Health System Fax Number

Confirm the fax number with the specific Wellstar hospital or clinic's health information management office

Hours: Wellstar Health System medical records offices typically operate Monday through Friday, 8:00 AM to 5:00 PM Eastern time. Hospital emergency and inpatient units receive faxes 24/7.

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What You Can Fax to Wellstar Health System

  • Medical records and discharge summaries
  • Physician and specialist referral forms
  • Prior-authorization and pre-certification requests
  • Prescription and refill requests
  • Laboratory and imaging results
Tip: Every page you send is protected health information, so use a HIPAA-eligible service rather than a public machine; Send FAX Mail's Business plan at $79.99/month is designed for that and returns a delivery receipt as proof. Print the patient's full name, date of birth, and Wellstar medical record number on each page instead of the cover alone, since scanning intake commonly splits long record sets. Direct the cover sheet to the exact Wellstar department or clinician so the fax lands with the right team.

Faxing to Wellstar Health System — FAQ

Wellstar processes release-of-information at the facility level, so the hospital or practice that treated the patient is where your request goes. Larger campuses may handle records for their attached clinics, but confirm with the specific location rather than assuming a single Atlanta-wide number.

Routine Wellstar requests are commonly completed within several business days, with larger or specialty charts taking longer. Georgia law sets a limit on how long a provider may take to furnish your own records, giving you a reference point if a request runs past a reasonable window.

A third party can request records, but the Wellstar HIM office will only release them against a valid patient-signed authorization naming that requester. Fax the signed authorization together with the request to the correct facility, and include a return fax number so the copies come back to the requesting office.

The portal handles results, messaging, and some document sharing, but it can't send a full legal record set to an outside provider or insurer on its own. When a third party needs the complete chart, a faxed authorization to the facility's HIM office is still the standard path.

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