Virginia Vascular Imaging Fax Number — Send an Imaging Order
A referring physician's order to Virginia Vascular Imaging goes to the scheduling office that turns it into an appointment — here is how to reach it. Virginia Vascular Imaging is a vascular and interventional radiology practice in Fredericksburg, Virginia, handling image-guided (interventional) procedures for patients and referring providers across the Mid-Atlantic. Send the order, the diagnosis code, and the clinical notes together so scheduling can verify coverage without waiting on a second fax.
Virginia Vascular Imaging Fax Number
Check with Virginia Vascular Imaging's front desk, which can route you to the procedure scheduling line
Hours: Administrative offices are open weekdays; urgent procedure referrals reach the team during operating hours.
Send a Fax NowWhat You Can Fax to Virginia Vascular Imaging
- A prior-authorization approval from the insurer for advanced imaging (MRI, CT, or PET)
- A stat or add-on order for a patient already on site
- A CD or PACS image-sharing request for outside prior studies
- A pre-procedure order and the referring provider's clinical notes
- A release-of-information (ROI) authorization for a patient's images and reports
The order-to-appointment path at Virginia Vascular Imaging
Getting a patient scheduled at Virginia Vascular Imaging starts with the office that reviews the order and the indication. A complete order names the exact study, the body part and laterality, and the clinical indication that supports it. Address the cover sheet to the procedure scheduling office so the order reaches the schedulers.
Scheduling an image-guided case at Virginia Vascular Imaging
A referring provider sending a case to Virginia Vascular Imaging reaches the interventional scheduling office, apart from a records request. The pre-procedure order, the clinical notes, and recent labs let the team assess the case and plan sedation. Note any anticoagulation so the team can plan the pre-procedure hold.
HIPAA and your fax to Virginia Vascular Imaging
Anything with a patient's clinical history or imaging headed to Virginia Vascular Imaging is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Virginia Vascular Imaging.
Faxing to Virginia Vascular Imaging — FAQ
Not one central number. The line for medical records is separate from the one for scheduling. Identify the destination before sending so nothing is misrouted. Sending to the wrong line only delays the patient's imaging.
Every page should carry the patient's full name, date of birth, and record number. Note the target office — medical records, scheduling, or the imaging team — on the cover sheet. With identifiers and destination clear, nothing gets misrouted. Check the details once before you send so nothing bounces back.
Incoming faxes to Virginia Vascular Imaging are never turned away by the hour, but processing is not always immediate. Processing at medical records generally runs Monday through Friday during business hours. Urgent orders reach the imaging team during operating hours regardless of the office schedule. A brief follow-up call confirms an urgent fax to Virginia Vascular Imaging was seen.
Faxing records to Virginia Vascular Imaging is fine under HIPAA as long as the service is compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Virginia Vascular Imaging. Handled that way, the records stay within the rules end to end.
Send the referral packet to procedure scheduling, apart from a records request. Get the working referral fax from Virginia Vascular Imaging directly. Include the indication, recent labs, and anticoagulation status so the team can plan. Put the patient identifiers on every page so it is matched cleanly. It is a small step that saves a follow-up call later.
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