Virginia Beach Ambulatory Surgery Center Fax Number — Send Surgical Referrals and Scheduling
Need to fax a surgical referral or scheduling request to Virginia Beach Ambulatory Surgery Center? Those go to the scheduling team that books the procedure, not a general fax line. Virginia Beach Ambulatory Surgery Center is affiliated with Sentara Health, a multispecialty ambulatory surgery center in Virginia Beach, Virginia, serving patients and referring physicians across the Mid-Atlantic. Because a referral carries a patient's health information, this guide covers both where to send it and how to keep the transmission compliant.
Virginia Beach Ambulatory Surgery Center Fax Number
Confirm the right fax with the Virginia Beach Ambulatory Surgery Center department handling your referral or records request
Hours: Administrative offices are open Monday to Friday; an ambulatory surgery center works from a booked schedule, so confirm the fax arrived a day or two before the case.
Send a Fax NowWhat You Can Fax to Virginia Beach Ambulatory Surgery Center
- Prior-authorization and insurance-verification paperwork for the procedure
- Pathology and lab results tied to the case
- Medication lists and medical history for the surgical case
- Referral packets and surgical scheduling requests from the referring physician
- Post-operative orders and discharge instructions
Referrals and surgical scheduling at Virginia Beach Ambulatory Surgery Center
A referring office sending a case to Virginia Beach Ambulatory Surgery Center reaches the scheduling coordinator who books the date. Send the referral with the office notes, the diagnosis, and the requested procedure together. A brief call to Virginia Beach Ambulatory Surgery Center ahead of a time-sensitive case helps staff watch for the fax.
Sending the H&P and clearance to Virginia Beach Ambulatory Surgery Center
The H&P, medical clearance, and anesthesia evaluation for a case at Virginia Beach Ambulatory Surgery Center go to the pre-op staff. Abnormal labs or an EKG flagged by the clearing physician should travel with the H&P. Note the clearing physician and a callback number so the nurse can verify a question.
Protected health information and Virginia Beach Ambulatory Surgery Center
A patient's surgical records are protected health information, so how you fax them to Virginia Beach Ambulatory Surgery Center matters. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for surgical records sent to Virginia Beach Ambulatory Surgery Center.
Faxing to Virginia Beach Ambulatory Surgery Center — FAQ
No, and that trips up a lot of referring offices. The line for health information is separate from the one for scheduling. Confirm the correct line for the office you are reaching before you send. Sending to the wrong line only delays the case.
Include the identifiers staff use to match a surgical file: full name, date of birth, and procedure date. Note the target office — health information, scheduling, or the business office — on the cover sheet. Attach the signed ROI authorization when the fax is a records request. Check the details once before you send so nothing bounces back.
Virginia Beach Ambulatory Surgery Center receives faxes at any hour, but the offices that process them keep set schedules. Processing at health information generally runs Monday through Friday during business hours. Because an ASC runs pre-booked procedure days, send pre-op paperwork well before the case. A brief follow-up call confirms an urgent fax to Virginia Beach Ambulatory Surgery Center was seen.
Yes, when the transport is compliant. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Virginia Beach Ambulatory Surgery Center. Handled that way, the records stay within the rules end to end.
Send the H&P, clearance, and any specialist evaluation the procedure requires. Confirm the pre-op fax with Virginia Beach Ambulatory Surgery Center before sending time-sensitive clearance. Include the patient's name, date of birth, and the scheduled procedure date on every page. Name the receiving office on the cover sheet so it is not misrouted. That keeps the case moving without a second round trip.
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