VCU Medical Center Fax Number — Send Medical Records and Release Requests
Need to send or request medical records from VCU Medical Center? Those go through its records office on a signed release, not a general fax line. VCU Medical Center, an academic medical center in Richmond, Virginia, is part of VCU Health and takes in clinical documents by fax every day. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
VCU Medical Center Fax Number
Ask the specific VCU Medical Center department or the referring clinic for its current fax number
Hours: The Health Information Management office generally runs Monday-Friday during business hours; the emergency department accepts clinical faxes 24/7.
Send a Fax NowWhat You Can Fax to VCU Medical Center
- Insurance pre-authorization requests
- Lab and imaging results
- Clinical trial screening documents
- Release-of-information authorizations
- Hospital-to-hospital transfer paperwork
Release of information at VCU Medical Center
To send or request medical records at VCU Medical Center, the request goes through Health Information Management. A signed release-of-information form is what authorizes the records to move. Confirm the current records fax with VCU Medical Center before you send the authorization.
Identifiers your fax to VCU Medical Center needs
How you label the pages decides whether VCU Medical Center can reconnect them if they get separated. Put the patient's full name, date of birth, and medical record number on every page. Keeping the pages in one job avoids a half-received record at VCU Medical Center.
Keeping records to VCU Medical Center HIPAA-compliant
Because these documents hold health information, the transport to VCU Medical Center has to be compliant. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to VCU Medical Center than a public machine.
Faxing to VCU Medical Center — FAQ
Yes — HIPAA permits faxing protected health information when the channel is secure. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for VCU Medical Center. A secure send protects both you and the patient whose chart it is.
The current line comes from VCU Medical Center directly, since department numbers change. Use VCU Medical Center's release-of-information form, which names where to send the authorization. Confirming the line first is a two-minute step that prevents a misrouted record. That confirmation is the difference between a delivered record and a lost one.
Not one central number. What you send to Health Information Management will not reach the physician referral office. Confirm the correct line for the office you are reaching before you send. When in doubt, ask VCU Medical Center for the office by name.
Include the three identifiers staff use to match a chart: full name, date of birth, and medical record number. On the cover sheet, name Health Information Management or the receiving clinic so it lands with the right team. That keeps the records matched to the right chart at VCU Medical Center. Clear labeling is what keeps a multi-page record together at VCU Medical Center.
A hospital-to-hospital transfer to VCU Medical Center does go by fax. It goes to the transfer center or the accepting service, not central records. Call VCU Medical Center to reach the transfer line and send the clinical summary and orders together. Name the receiving office on the cover sheet so it is not misrouted. It is a small step that saves a follow-up call later.
Need to fax VCU Medical Center?
Upload your document and send in under a minute. No fax machine needed.
7-day free trial · No credit card required