SendFAXMail

Vanderbilt University Medical Center Fax Number — Send Medical Records and Referrals

Vanderbilt University Medical Center runs its fax intake through individual clinics and departments across its Nashville campus rather than one central number that reaches the whole system. A medical records release, a physician referral, and an insurance pre-authorization each go to a different desk, so the line you want depends on what you are sending and which office handles it. Ask the specific Vanderbilt department for its current fax number before you send anything carrying patient information.

Encrypted in transit (TLS)
HIPAA BAA included
US-based fax numbers
No activation fees
No contracts
7-day free trial

Vanderbilt University Medical Center Fax Number

Contact Vanderbilt for department-specific fax number

Hours: Vanderbilt University Medical Center medical records department typically operates Monday-Friday, 8:00 AM - 5:00 PM local time. Emergency departments accept faxes 24/7.

Send a Fax Now

What You Can Fax to Vanderbilt University Medical Center

  • Medical records and patient history
  • Physician referral forms
  • Insurance pre-authorization requests
  • Prescription requests and renewals
  • Lab and imaging results
Tip: Put the patient's full name, date of birth, and medical record number at the top of every page, and name the receiving Vanderbilt clinic or ordering physician on the cover sheet. That routing detail keeps your records out of a shared queue and gets them to the team that actually needs them. For protected health information, send through a HIPAA-compliant service so the transmission is encrypted in transit.

Faxing to Vanderbilt University Medical Center — FAQ

There is no single number for the whole system. Vanderbilt assigns fax lines by clinic and department, so a records request and a referral go to separate desks. Identify the office you need and ask that office for its current fax number.

Include the patient's full name, date of birth, and medical record number, along with the name of the receiving department or the ordering physician. With that information, staff can route the documents to the correct team rather than a general intake line, which also lowers the chance the fax is set aside.

It is, provided the service encrypts the transmission and handles the data under a business associate agreement. Send FAX Mail's Business plan at $79.99 a month covers that compliance and encryption for protected health information sent to a hospital like Vanderbilt.

The medical records department generally works Monday through Friday, 8:00 AM to 5:00 PM Central time, and handles your fax during those hours. Emergency and inpatient units at Vanderbilt accept faxes around the clock when a patient's care requires it.

Plans start at $12.99 a month, with HIPAA support beginning on the Professional plan at $39.99, and choosing your own fax number costs nothing extra. Each plan includes a monthly page allowance, and a clinic that sends more simply moves up a tier rather than paying per page. Every send returns a delivery confirmation, so you have a dated record that your referral or records reached the right Vanderbilt office.

Need to fax Vanderbilt University Medical Center?

Upload your document and send in under a minute. No fax machine needed.

7-day free trial · No credit card required