Valley Hospice Fax Number — Send Medical Records and Release Requests
Faxing patient history to Valley Hospice means reaching the records team that manages files — this page shows how, securely. As part of Valley Health System, Valley Hospice in Paramus, New Jersey receives faxed orders, records, and referral packets for hospice patients across the New York metro area. Because a patient's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Valley Hospice Fax Number
Use Valley Hospice's referral or records-request instructions to find where to send documents
Hours: Administrative offices are open weekdays; urgent transition-of-care and order faxes reach the on-call team evenings and weekends.
Send a Fax NowWhat You Can Fax to Valley Hospice
- Durable medical equipment (DME) orders — a hospital bed, oxygen, or a wheelchair
- Medical records and release-of-information (ROI) authorizations
- Comfort-kit and medication orders coordinated with the pharmacy
- Face-to-face (F2F) recertification encounter documentation
- The signed hospice election statement
How medical records move at Valley Hospice
To send or request a patient's records at Valley Hospice, the request goes through medical records. Staff confirm the patient identifiers on the authorization before releasing anything. Put the patient's identifiers on every page so the request is matched cleanly.
The cover sheet that gets your fax routed at Valley Hospice
A clear cover sheet is what keeps a faxed record matched to the right patient at Valley Hospice. Attach the signed ROI authorization when the fax is a records request. That routing detail is what ties the record to the correct team at Valley Hospice.
Sending patient charts to Valley Hospice without cutting corners
Faxing PHI to Valley Hospice is allowed, but the service you use has to protect it. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Valley Hospice than a public machine.
Faxing to Valley Hospice — FAQ
Valley Hospice receives faxes at any hour, but the offices that process them keep set schedules. Routine records and intake are staffed on weekdays. Time-critical orders are picked up at any hour by the on-call hospice clinician. A brief follow-up call confirms an urgent fax to Valley Hospice was seen.
Faxing records to Valley Hospice is fine under HIPAA as long as the service is compliant. An unsecured machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Valley Hospice. Handled that way, the records stay within the rules end to end.
Get it from the office that will receive the document rather than an old listing. Call Valley Hospice and ask for the admissions and referral office or the office you are reaching. That one verification keeps sensitive pages out of the wrong queue. Note the number the first time so the next fax to Valley Hospice is quicker.
Release of information begins with a signed ROI request to the records office. Valley Hospice will tell you where to fax or upload the completed form. Include the patient's name, date of birth, and the record types and date range. They release the copies to the recipient you named after processing.
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