VA Maine Healthcare System Fax Number — Send Medical Records and Release Requests

The right number depends on which office should receive the document. Use VA Maine Healthcare System's release-of-information form, which names where to send the authorization. Keep the working number with the patient's file for next time. The office that receives the fax is the authority on its own number.

No. VA Maine Healthcare System routes faxes to separate department lines, so the Release of Information office and the patient intake team do not share a number. The line for the Release of Information office is separate from the one for referrals. Match the office to your document, then send to that specific line. A quick call to VA Maine Healthcare System settles which line your document should use.

Put the patient's full name, date of birth, and medical record number on every page. Note the target office — the Release of Information office, a clinic, or health administration — on the cover sheet. Send it as one combined PDF so the pages stay in order. A missing identifier is the usual reason a fax sits in a queue at VA Maine Healthcare System.

Faxes reach VA Maine Healthcare System whenever you send, but when they are handled varies by office. Processing at the Release of Information office generally runs Monday through Friday during business hours. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

File a signed Release of Information form with VA Maine Healthcare System. VA Maine Healthcare System will confirm the fax or the VA.gov route. Include your full name, the last four of your Social Security number, and the records and dates you want. Send the whole packet as one job so nothing arrives split. The result is a clean hand-off to the right team at VA Maine Healthcare System.