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Stephens Advanced WoundCare Fax Number — Wound-Assessment and Progress Notes

Need a wound-assessment note faxed from Stephens Advanced WoundCare back to the referring provider? The measurements and photo documentation go to the referring office after each visit — this page shows how. As an advanced wound-care center in Kansas City, Missouri, Stephens Advanced WoundCare coordinates advanced wound therapies — biologic skin substitutes, negative-pressure therapy, and debridement for referred patients with complex wounds and their referring providers across the Midwest. Because a wound-assessment note is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Stephens Advanced WoundCare Fax Number

Call Stephens Advanced WoundCare and ask which line receives referrals and authorization requests

Hours: The center's posted hours track its clinic schedule, so a fax to the front desk lands while patients are being seen; referral and authorization paperwork, though, moves during weekday business hours.

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What You Can Fax to Stephens Advanced WoundCare

  • A negative-pressure wound-therapy order to the DME supplier
  • A home-health wound-care order with the current dressing regimen
  • A progress summary and treatment plan back to the primary-care physician
  • A debridement or procedure note after a visit
  • A referral for a complex or non-healing wound with the history and photos
Tip: Put the patient's name, date of birth, and the referring provider on each page so Stephens Advanced WoundCare can match it cleanly. Direct the cover sheet to referral intake, the authorization coordinator, or records at Stephens Advanced WoundCare, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Measurements and photo documentation at Stephens Advanced WoundCare

The wound-assessment note is what a referring physician waits for — Stephens Advanced WoundCare faxes it after a visit so the primary-care office knows the wound's size, stage, and direction. Include the plan for the next visit so the referring office can coordinate care. Send the assessment and its photos as one PDF so they stay together.

Sending a wound referral to Stephens Advanced WoundCare

Most new patients reach Stephens Advanced WoundCare by referral, and that referral — history, medications, relevant labs, and wound photos — is faxed in so intake can accept it and book the evaluation. Name the patient, the referring provider, and the wound location on every page so intake can match it to the right chart. Flag an urgent or infected wound so it is triaged the same day.

Faxing PHI to Stephens Advanced WoundCare the compliant way

Anything with a patient's wound, images, or history headed to Stephens Advanced WoundCare is protected data under HIPAA. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the office or a free app. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Stephens Advanced WoundCare.

Faxing to Stephens Advanced WoundCare — FAQ

A number copied from a search result may be stale; Stephens Advanced WoundCare has the current one. Reach Stephens Advanced WoundCare by phone and confirm the fax it uses today. Verifying the office and the line up front is the honest shortcut. The center that receives the fax is the authority on its own number.

Start with a signed release form to Stephens Advanced WoundCare's health-information staff. Stephens Advanced WoundCare will tell you where to fax or upload the completed form. List the patient's identifiers, the dates of service, and the exact records you want. After review, the records go to you or whoever you designated.

Stephens Advanced WoundCare is usually reached at one or two lines that cover the whole center. Even so, a referral, an authorization packet, and a records request may go to different staff on that one line. Confirm the current line and the right staff with Stephens Advanced WoundCare before you send. Note the working line the first time and the next fax is quicker.

That is a standard workflow; Stephens Advanced WoundCare accepts a faxed referral so intake can schedule the evaluation. Providing a complete referral speeds scheduling of the first visit. The referral states the wound's history, the diagnosis, and the reason for referral so the team can prioritize it. Keep the confirmation until intake acknowledges the referral.

Stephens Advanced WoundCare faxes prior-authorization requests for biologic skin substitutes, negative-pressure orders to the DME supplier, and debridement and assessment notes to referring providers. Get the current fax from Stephens Advanced WoundCare directly. Keep the confirmation until each recipient acknowledges it. Send the whole packet as one job so nothing arrives split. Doing it that way avoids the most common cause of a delay.

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