Southern Maine Health Care Fax Number — Reach the Right Department
If you are looking for one fax number that reaches all of Southern Maine Health Care, there isn't one — and this page explains how to fax the office you actually need. Southern Maine Health Care is part of MaineHealth, a community hospital in Biddeford, Maine, serving patients across northern New England. Medical records is not the same line as a referral, so identifying the destination is what gets the paperwork where it belongs.
Southern Maine Health Care Fax Number
Ask Southern Maine Health Care's medical records or admissions office for the current fax number
Hours: Administrative offices are open weekdays; clinical and emergency faxes are handled around the clock.
Send a Fax NowWhat You Can Fax to Southern Maine Health Care
- Pre-operative clearance forms
- Referral forms
- Lab and imaging results
- Prescription and renewal requests
- Admission and registration paperwork
One hospital, many fax lines at Southern Maine Health Care
Southern Maine Health Care keeps distinct fax lines for records, referrals, and authorizations. The clinic you are reaching often owns its own fax, apart from central records. Confirming the correct department up front avoids a misrouted, delayed fax.
The honest way to get Southern Maine Health Care's fax number
A fax number copied from a search result may be stale; Southern Maine Health Care has the current one. Use Southern Maine Health Care's release-of-information request form, which names where to send the authorization. Verifying the office and the line up front is the honest shortcut here.
Keeping records to Southern Maine Health Care HIPAA-compliant
Patient records are protected health information, so how you fax them to Southern Maine Health Care matters. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Southern Maine Health Care.
Faxing to Southern Maine Health Care — FAQ
Every page should carry the patient's full name, date of birth, and record number. Direct the cover sheet to the correct Southern Maine Health Care department and include a number staff can call. A delivery confirmation then tells you the fax reached Southern Maine Health Care. Complete, legible identifiers are what move the request fastest.
Southern Maine Health Care receives faxes at any hour, but the offices that process them keep set schedules. The offices that handle referrals and records keep standard weekday hours. Send routine requests early in the day for same-day handling; emergencies are actioned immediately. Plan routine requests for a weekday morning when the office is fully staffed.
Faxing records to Southern Maine Health Care is fine under HIPAA as long as the service is compliant. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to Southern Maine Health Care than a public machine. The safeguard is the service you use, not the act of faxing.
Get it from the office that will receive the document rather than an old listing. Check Southern Maine Health Care's medical-records page, then verify the line by phone. A quick check beats faxing PHI to a number that has moved. Skip the stale listing and confirm the line at the source.
File a signed authorization with Southern Maine Health Care's medical records office. The records office confirms the fax or upload destination. After review, the records go to you or whoever you designated. Keep the transmission confirmation in case you need to show it went through. That keeps the request moving without a second round trip.
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