Shelby County Register of Deeds, Tennessee Fax Number — Copies, Recording, and Records Requests
Most faxing in a Shelby County closing is between the parties — the title company, the lender, the escrow agent — not to the register of deeds office. Based in Memphis, Shelby County Register of Deeds, Tennessee is the county's office of record for deeds, mortgages, and liens for Shelby County. Here is when fax is the right tool between the parties, and how to confirm the office's line for the rest.
Shelby County Register of Deeds, Tennessee Fax Number
Use the county's records-office page to confirm the register of deeds office's line before you send anything
Hours: The register of deeds office is staffed weekdays, and e-recording submitters process on business days as well.
Send a Fax NowWhat You Can Fax to Shelby County Register of Deeds, Tennessee
- A document to your lender or escrow agent during closing
- A records-search or chain-of-title inquiry to the office
- A public-records or open-records request to the office
- A completed copy-request form where the office accepts it by fax
- A lien release or satisfaction to the party that will record it
When fax is party-to-party in Shelby County
A copy of a recorded deed for the lender, or a lien release to the title company, is a common fax in a Shelby County transaction. The title company assembling the file often collects recorded copies and releases from the parties by fax. For those, online fax sends the document without a machine and returns a delivery confirmation to keep with the file.
Recording vs. Faxing in Shelby County
In Shelby County, an instrument reaches the public record through the register of deeds office as a signed, notarized original — a fax does not stand in for it. The instrument is indexed by grantor and grantee once recorded, and a stamped copy comes back to the submitter. The practical rule for Shelby County is simple: record the original through the office, and fax only what the office confirms it will take.
Faxing a Shelby County records matter without a machine
Sending a document in a Shelby County records matter is faster online than finding a fax machine or driving to an office. Everything sends from your browser, so there is no machine, no busy signal, and a record of delivery. Getting a document out takes a couple of minutes on the 7-day free trial; plans then start at $12.99/month.
Faxing to Shelby County Register of Deeds, Tennessee — FAQ
As a rule, no. The register of deeds office records an original document, so a fax is not how something is recorded in Shelby County. Fees, notarization, and formatting standards attach at recording, which a fax cannot satisfy. A copy request, a payoff, or a document to your title company is where fax belongs — the recording stays an original.
The register of deeds office maintains Shelby County's recorded documents and answers the copy and search requests that come with them. A copy comes by mail, in person, or online depending on the county's setup. Staff can point you to the online records portal when a request is faster there than by fax.
Recorded Shelby County instruments are public, and a copy request is one of the things the office handles. Give the book-and-page or document number, or the party names and approximate recording date, to locate it. Many counties now take copy orders through an online records portal, which the office can point you to.
The legal description or the recorded document number tells staff exactly which instrument you mean. Address the cover sheet to the register of deeds office in Shelby County or the party, with a number staff can call. A legible cover sheet with the recording reference is what gets a same-day match.
A document is recorded through the register's e-recording submitter, in person, or by mail with the recording fee. Name the receiving office or party on the cover sheet so it is not misrouted. Doing it that way avoids the most common cause of a delay.
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