Sergeant Ernest I. "Boots" Thomas VA Clinic Fax Number — Request Your VA Records
Need to send or request your VA records at Sergeant Ernest I. "Boots" Thomas VA Clinic? Those go through the Release of Information office on a signed VA Form 10-5345. Sergeant Ernest I. "Boots" Thomas VA Clinic, a VA multispecialty outpatient clinic in Tallahassee, Florida, handles records requests, referrals, and paperwork by fax for enrolled veterans. Because a veteran's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Sergeant Ernest I. "Boots" Thomas VA Clinic Fax Number
Confirm the right fax with the Sergeant Ernest I. "Boots" Thomas VA Clinic office handling your records, consult, or referral
Hours: Release of Information and enrollment offices run Monday-Friday during business hours; specialty clinics work their own schedules.
Send a Fax NowWhat You Can Fax to Sergeant Ernest I. "Boots" Thomas VA Clinic
- A completed disability, FMLA, or return-to-work form for the provider to review
- A signed authorization directing your records to a specific person or office
- A specialist report going back to your referring provider
- A specialty consult or imaging order and the clinical indication
- A signed VA Form 10-5345 authorizing release of your VA medical records
The records-request path at Sergeant Ernest I. "Boots" Thomas VA Clinic
Getting your records to or from Sergeant Ernest I. "Boots" Thomas VA Clinic starts with the Release of Information staff who manage the charts. Staff confirm the veteran's identifiers on the authorization before releasing anything. Confirm the current Release of Information fax with Sergeant Ernest I. "Boots" Thomas VA Clinic before you send the authorization.
Consults, imaging, and specialist reports at Sergeant Ernest I. "Boots" Thomas VA Clinic
Getting a veteran scheduled for a specialty visit at Sergeant Ernest I. "Boots" Thomas VA Clinic starts with the consult and the indication. A specialist report back to the referring provider closes the loop on the reason for the consult. Address the cover sheet to the specialty clinic or the office scheduling it.
HIPAA, 38 U.S.C. 7332, and your fax to Sergeant Ernest I. "Boots" Thomas VA Clinic
A fax to Sergeant Ernest I. "Boots" Thomas VA Clinic that carries a veteran's records or a signed release is PHI and belongs on a secure channel. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Sergeant Ernest I. "Boots" Thomas VA Clinic travels over a compliant channel instead of a fax machine in a shared office.
Faxing to Sergeant Ernest I. "Boots" Thomas VA Clinic — FAQ
Not one central number. As a VA multispecialty outpatient clinic, it splits incoming faxes across the Release of Information office, referrals, and enrollment. Confirm the correct line for the office you are reaching before you send. Keep the confirmed number with the veteran's file so you are not searching next time.
Include the identifiers staff use to match a chart: full name, date of birth, and last four of the SSN. State the specific Sergeant Ernest I. "Boots" Thomas VA Clinic office the fax is for on the cover sheet. Attach the signed authorization when the fax is a records request. For a records request, add the exact dates and records you need released.
Sergeant Ernest I. "Boots" Thomas VA Clinic receives faxes at any hour, but the offices that process them keep set schedules. Routine records and referrals are staffed on weekdays. The clinical team handles time-sensitive orders on the day's schedule. Plan routine requests for a weekday morning when the office is fully staffed.
Yes — HIPAA permits faxing protected health information when the channel is secure. An unsecured machine in a shared space cannot promise the confidentiality veterans' records deserve. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Sergeant Ernest I. "Boots" Thomas VA Clinic. The safeguard is the service you use, not the act of faxing.
Say which specialty the veteran needs — the office triages it from there. Get the working specialty fax from Sergeant Ernest I. "Boots" Thomas VA Clinic directly. Note the referring provider so the report comes back to you. Name the receiving office on the cover sheet so it is not misrouted. That keeps the request moving without a second round trip.
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