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Santa Rosa Community Health Fax Number — Reach the Right Site

If you are looking for one fax number that reaches all of Santa Rosa Community Health, there isn't one — and this page explains how to fax the exact site you need. Santa Rosa Community Health, a community health center based in Santa Rosa, California, takes in referrals, records, and enrollment documents by fax and online. Records and the referral coordination team answer different lines, so naming the destination is what routes the fax correctly.

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Santa Rosa Community Health Fax Number

Confirm the fax number with the specific Santa Rosa Community Health site or department handling your request, since each site keeps its own line

Hours: Santa Rosa Community Health medical records and referral offices generally keep weekday business hours across their sites; a fax sent overnight is worked the next business day.

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What You Can Fax to Santa Rosa Community Health

  • Care-coordination records between clinic sites
  • Behavioral health and dental coordination notes
  • Pharmacy and prescription coordination
  • Sliding-fee-scale and financial-eligibility documents
  • Medicaid and insurance enrollment paperwork
Tip: Every page should carry the patient's full name, date of birth, and medical record number so nothing is orphaned at Santa Rosa Community Health. State which federally qualified health center site the fax is for on the cover sheet so it is routed on the first try. Confirm the site still accepts fax before you send — many centers now use referral portals or secure upload — and keep the delivery confirmation.

Why the site matters more than the number at Santa Rosa Community Health

Santa Rosa Community Health does not run a single fax line that reaches every site and department. What you send to the medical records office will not reach the referral coordination team unless the number matches. Identify the receiving team first, and the paperwork lands with the right desk.

Getting the working fax line for Santa Rosa Community Health

Because Santa Rosa Community Health keeps a fax at each site and department, the number you need belongs to the specific office. Ask the referring provider's office, which often already has the correct Santa Rosa Community Health fax on file. A quick verification beats faxing sensitive pages to a number that has moved.

Keeping records to Santa Rosa Community Health HIPAA-compliant

Sending a chart or referral to Santa Rosa Community Health means sending protected health information, which sets the bar for the channel. HIPAA's Security Rule expects protected health information to be safeguarded in transit, and the same care applies to how you send it in. For PHI, Send FAX Mail's HIPAA-eligible Professional plan ($39.99/month) supports a signed BAA and encrypts every page to Santa Rosa Community Health in transit; a 7-day free trial lets you start.

Faxing to Santa Rosa Community Health — FAQ

At minimum, the patient's name, date of birth, and medical record number belong on each page. Note the target office — the medical records office, a clinic site, or the enrollment and eligibility team — on the cover sheet. Send it as one combined PDF so the pages stay in order. Clear labeling is what keeps a multi-page record together at Santa Rosa Community Health.

You can send to Santa Rosa Community Health any time, though routine paperwork is worked during clinic business hours. Processing at the medical records office generally runs Monday through Friday during business hours. Little routine paperwork is processed on weekends or holidays. Expect same-day handling only for the items the site watches for.

Yes, when the channel is secure. A patient's name, date of birth, and history are protected health information, so a free app or a shared office machine is the wrong channel. On Send FAX Mail you send from your phone or computer over an encrypted connection — safer for records to Santa Rosa Community Health than a public machine. A secure send protects both you and the patient the record belongs to.

A number copied from a search result may be the wrong site; Santa Rosa Community Health has the current one. Call the specific Santa Rosa Community Health clinic location and ask for the medical records office or the team you are reaching. Keep the working number with the patient's file for next time. That confirmation is the difference between a delivered record and a lost one.

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