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Sanford Health Fax Number — Faxing Records and Referrals

Sanford Health is a large rural nonprofit system headquartered in Sioux Falls, South Dakota, serving North Dakota, South Dakota, Minnesota, and neighboring communities across the upper Midwest. Its many hospitals, clinics, and specialty centers each process records through their own health information management office, so there is no single Sanford fax number. The correct line appears on the authorization form the facility returns, on the relevant location in your My Sanford Chart account, or from that facility's medical records desk when you call. Because Sanford spans a wide rural region, confirm the number matches the exact clinic or hospital, not a distant sister site.

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Sanford Health Fax Number

Ask the specific Sanford Health hospital or clinic for its medical records fax number

Hours: Sanford Health medical records offices generally operate Monday through Friday, 8:00 AM to 5:00 PM Central time. Sanford hospital clinical units accept urgent faxes around the clock.

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What You Can Fax to Sanford Health

  • Medical records and hospital discharge summaries
  • Referral and specialist consultation forms
  • Prior-authorization and pre-certification requests
  • Prescription and medication refill requests
  • Lab, pathology, and imaging results
Tip: These are protected health records, so send them through a HIPAA-eligible fax service rather than a shared office machine; Send FAX Mail's Business plan at $79.99/month meets that need and returns a delivery confirmation you can keep. Repeat the patient's full legal name, date of birth, and Sanford medical record number on every page, not just the cover, since long charts get split during scanning. Name the receiving Sanford department on the cover so the fax is routed correctly instead of waiting in a general queue.

Faxing to Sanford Health — FAQ

Not necessarily. Care delivered at different Sanford sites across the Dakotas and Minnesota can live in separate HIM offices, though Sanford's shared record system means many locations can view a common chart. Ask the facility you contact whether it can release the specific records you need or whether another site holds them.

Standard release-of-information requests are usually completed within several business days, with larger or specialty charts running longer. If you have a firm deadline like a specialist appointment or a transfer, note it on the cover sheet and follow up a day or two ahead rather than expecting same-day turnaround.

Yes, referring offices routinely fax referrals and clinical notes to the receiving Sanford clinic. Releasing an existing chart is different: Sanford needs a patient-signed authorization for that, so a records request should include the signed form even when a provider is the sender.

For a transfer, fax gives the receiving team a same-day copy and a transmission confirmation, which matters in rural areas where mail can take extra days. As long as you verify the correct Sanford HIM number first, a confirmed fax is generally the faster and more trackable option than postal mail.

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