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REM SW Services Fax Number — Hospital Admission and Discharge Coordination

When a resident of REM SW Services goes to a hospital or the ER, the medication list, history, and discharge orders move by fax so nursing can reconcile their care. REM SW Services is a supported-living center in Montevideo, Minnesota, providing residential care, active treatment, and community-integration support for residents with intellectual and developmental disabilities in the upper Midwest. Because these summaries carry protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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REM SW Services Fax Number

Confirm the right fax with REM SW Services; documents may route through the operating agency's office

Hours: Because residents live on-site, someone is always on the floor; the records and QIDP staff who work referrals and consent paperwork, however, keep business hours, so plan routine faxes accordingly.

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What You Can Fax to REM SW Services

  • Hospital admission and discharge summaries for a resident
  • Specialist consult reports and follow-up orders
  • Release-of-information requests for a resident's record
  • Guardian and consent paperwork for a resident's care
  • Pharmacy medication orders and refill authorizations
Tip: Label each page with the resident's full name and date of birth — those identifiers are what staff use to match a chart at REM SW Services. Name the receiving staff — the records staff, the nursing station, or the QIDP or support team — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

ER and hospital coordination at REM SW Services

A hospital treating a resident of REM SW Services needs the current medication list and history up front, and REM SW Services needs the discharge summary back. Name the resident and the coordinating nurse or QIDP at REM SW Services so the documents are tied to the right case. Confirm the receiving fax with the hospital or REM SW Services before you send.

How orders and refills reach nursing at REM SW Services

A pharmacy faxing REM SW Services for a refill authorization, or a physician faxing a new order, reaches the facility's nursing station. Match every order to the resident with full identifiers so nursing can post it to the right chart. Confirm the nursing line with REM SW Services before sending an order or a medication change.

HIPAA and your fax to REM SW Services

A fax to REM SW Services that carries a medical order or a plan is PHI and belongs on a secure channel. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to REM SW Services.

Faxing to REM SW Services — FAQ

It can be, with the right service. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out a shared machine. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to resident charts sent to REM SW Services. Compliance is about how the pages travel, not only where they land at REM SW Services.

Ask REM SW Services's front office for its working fax before you send. Check REM SW Services's admissions or referring-provider instructions, then verify the line by phone. That one verification keeps sensitive pages out of the wrong hands. A confirmed line beats a guessed one on documents this sensitive.

Submit a signed release-of-information authorization to the records staff at REM SW Services. Ask REM SW Services where the signed release should go. Include the resident's name, date of birth, and the record types and dates. The records move once staff verify the authorization and the signer's authority.

Typically a single office or nursing fax, occasionally a separate records line. An order and a records request can land with different staff at REM SW Services. Ask REM SW Services which line fits your document to be sure. Which line is right depends on the request, not the facility as a whole.

Care at REM SW Services is built around active treatment, so therapy notes and support-plan updates are exchanged with the program team. Ask REM SW Services where a support-plan or day-program document should go. Send the Individual Support Plan and the progress notes together. Keep the transmission confirmation in case you need to show it went through. The result is a clean hand-off to the right staff at REM SW Services.

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