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Northwestern Memorial Hospital Fax Number — Send Medical Records and Referrals

Northwestern Memorial Hospital runs separate fax lines for its departments, so a referral headed to cardiology won't reach the same number as a release-of-information request to health information management. Before you send patient history, a physician referral form, or an insurance pre-authorization, confirm the exact line for the department you're trying to reach. Lab and imaging results in particular tend to route through clinical departments rather than the general records desk.

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Northwestern Memorial Hospital Fax Number

Contact Northwestern Memorial for department-specific fax number

Hours: Northwestern Memorial Hospital medical records department typically operates Monday-Friday, 8:00 AM - 5:00 PM local time. Emergency departments accept faxes 24/7.

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What You Can Fax to Northwestern Memorial Hospital

  • Medical records and patient history
  • Physician referral forms
  • Insurance pre-authorization requests
  • Prescription requests and renewals
  • Lab and imaging results
Tip: Put the patient's full name, date of birth, and medical record number on every single page, not just the cover sheet, since pages can get separated during routing. Name the specific Northwestern Memorial department or the physician on the cover page so it lands on the right desk the first time. Because this is protected health information, send through a HIPAA-compliant service such as Send FAX Mail's Business plan at $79.99/month, which covers the encryption and signed BAA you need for patient data.

Faxing to Northwestern Memorial Hospital — FAQ

No. Departments at Northwestern Memorial maintain their own fax lines, so medical records, referrals, and pre-authorizations each go to a different number. Call the department directly or ask your provider's office which line handles your specific document.

List the receiving department or physician, the patient's name and date of birth, and the medical record number. Adding a callback number helps the records staff reach you if a page is missing or illegible.

Fax is an accepted channel for protected health information as long as the service handling it meets HIPAA requirements. Send FAX Mail's Business plan at $79.99/month encrypts transmissions and provides the business associate agreement required for medical faxing.

Send FAX Mail returns a delivery confirmation once the receiving machine accepts the pages, which gives you a timestamped record. For time-sensitive referrals or pre-authorizations, follow up with the department by phone the next business day.

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