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Nicks Medical Transport Fax Number — Prior Authorization for Transport

Before recurring non-emergency transports begin, Nicks Medical Transport may fax an authorization request and wait for approval — this guide covers sending it. Nicks Medical Transport is a medical transport service in Washington, District of Columbia, providing non-emergency medical transportation — wheelchair and stretcher transports to dialysis, appointments, discharges, and facility moves in the nation's capital. Because these forms carry protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Nicks Medical Transport Fax Number

Ask Nicks Medical Transport's scheduling or billing office for the current fax number

Hours: The agency's crews operate day and night, so an incoming fax is received whenever you send it, but records and billing paperwork is processed on the next business day when sent after hours.

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What You Can Fax to Nicks Medical Transport

  • A broker or Medicaid-transportation authorization for a scheduled trip
  • A signed run-report or trip-record request from a patient, attorney, or insurer
  • A medical-necessity or level-of-service form for the transport
  • Insurance or Medicaid claim documentation for a billed transport
  • A trip request from a facility scheduling wheelchair or stretcher transport
Tip: Label each page with the patient's full name, date of birth, and the date of transport — those identifiers are what staff use to match a trip at Nicks Medical Transport. Name the receiving desk — the billing and records staff, the scheduling office, or the billing office — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

Getting recurring transport approved at Nicks Medical Transport

A payer that requires prior authorization for repeated ambulance transport gets the request by fax from Nicks Medical Transport, with the certification and the reason for transport attached. Name the patient, the plan, and the member ID on every authorization fax so it is matched to the right benefit. Put the member ID and the patient's identifiers on every page.

Faxing a PCS for scheduled transport to Nicks Medical Transport

Because Medicare and most payers require it, Nicks Medical Transport collects a physician certification statement for a non-emergency transport by fax so the medical-necessity documentation is in place. The statement names the patient, the reason transport is required, and the ordering physician so the agency can attach it to the trip. Confirm Nicks Medical Transport's billing or scheduling fax before the certification is sent.

Protected health information and Nicks Medical Transport

Anything with a patient's care report, medications, or authorization headed to Nicks Medical Transport is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Nicks Medical Transport is encrypted in transit with a delivery confirmation.

Faxing to Nicks Medical Transport — FAQ

Sometimes one office line, but a busier agency splits dispatch, records, and billing onto separate lines. Even on one line, a trip request, a run-report request, and a claim may go to different staff. Confirm the current line and the right desk with Nicks Medical Transport before you send. That one step keeps the document from landing on the wrong desk.

Yes — after a transport, Nicks Medical Transport faxes the patient care report to the receiving hospital so the crew's assessment and treatment reach the emergency staff. A patient or attorney gets a copy of the report by filing a release with Nicks Medical Transport's records staff. The report names the patient, the times, the assessment, and the treatment so the hospital can continue care. Keep the delivery confirmation until the report is acknowledged.

Medicare and most payers require a physician certification for a scheduled transport, and Nicks Medical Transport keeps it on file. For repetitive transport, the certification states how often the transport recurs. Fax the completed certification to Nicks Medical Transport's billing or scheduling office.

Every page should carry the patient's name, date of birth, and the transport date. Direct the cover sheet to the correct Nicks Medical Transport office and include a number staff can call. Attach the signed authorization or certification when the fax is a records request or a claim document. Complete, legible identifiers are what move the request fastest.

Nicks Medical Transport coordinates non-emergency transport by fax — the trip request and certification in, the claim documentation out. Ask Nicks Medical Transport which line takes a trip request versus a certification. Send the request and the certification together so nothing arrives split. Put the patient identifiers on every page so it is matched cleanly. It is a small step that saves a follow-up call later.

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