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National Occupational Health Services Fax Number — Pre-Employment and DOT Physicals

National Occupational Health Services faxes a completed physical, a DOT medical certificate, or a fitness-for-duty result to the employer that ordered it; here is how, securely. As an industrial and onsite occupational medicine clinic in Tulsa, Oklahoma, National Occupational Health Services coordinates onsite and clinic-based injury care, OSHA surveillance, and worksite health programs for industrial employers and their crews across the Southwest. Because a physical result is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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National Occupational Health Services Fax Number

Call National Occupational Health Services and ask which line receives surveillance and injury records

Hours: An occupational-health clinic keeps employer-friendly hours — often early openings for shift workers — so the front desk can receive a fax during the workday, though the staff who process claim paperwork and records requests work standard business hours.

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What You Can Fax to National Occupational Health Services

  • A respirator medical clearance and fit-test record for a crew member
  • A signed release for a copy of the surveillance record
  • A pre-placement physical result for a new crew member
  • Heavy-metal or exposure-monitoring lab results for a surveillance file
  • A First Report of Injury for a worksite injury
Tip: Put the worker's name, date of birth, and the employer or claim number on each page so National Occupational Health Services can match it cleanly. Direct the cover sheet to the claims desk, employer services, or records at National Occupational Health Services, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Getting a physical result to the employer from National Occupational Health Services

A fitness-for-duty evaluation at National Occupational Health Services is faxed back to the employer that requested it so a return or a job placement can proceed. Note whether the result is a clearance, a clearance with restrictions, or a non-clearance so HR reads it correctly. Keep the confirmation in case HR asks whether the result was transmitted.

Drug and alcohol screening results at National Occupational Health Services

A breath-alcohol result from National Occupational Health Services is faxed to the designated employer representative promptly, since a confirmed result affects whether an employee can work that shift. Confirm whether the result goes to the employer representative, the consortium, or the program administrator before sending. Flag a non-negative or return-to-duty result so it is handled the same day.

The secure way to fax National Occupational Health Services

A fax to National Occupational Health Services that carries a diagnosis, a restriction, or a test result is PHI and belongs on a secure channel. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for National Occupational Health Services.

Faxing to National Occupational Health Services — FAQ

That is routine; National Occupational Health Services sends the light-duty or return-to-work note to the employer and, when relevant, the carrier. Confirm the employer's fax so the restrictions are not sent to a stale line. A clear restriction — lifting limits, no climbing, seated work — is what a supervisor can act on. Keep the confirmation until the status is acknowledged.

Yes — once the exam is complete, National Occupational Health Services faxes the physical result or the DOT certificate to the employer that ordered it. Name the employer, the applicant, and the position so the result is matched. A DOT certificate travels with the exam date and the examiner's information so it is valid on its face. Keep the confirmation until the result is acknowledged.

A breath-alcohol or drug-screen result from National Occupational Health Services is faxed to the employer's testing program promptly. The more exact the destination, the faster the program records it. A verified result states whether it is negative, positive, or canceled and travels with the MRO determination. Keep the confirmation for the testing file.

Every page should carry the worker's name and the claim or employer identifier. On the cover sheet, name the health-information staff or the receiving staff so it lands with the right person. That routing detail is what lets National Occupational Health Services reconnect the documents if they separate. A missing claim number is the usual reason a fax sits in a queue at National Occupational Health Services.

A worker cleared for a respirator at National Occupational Health Services generates a clearance and a fit-test record faxed to the employer so the respirator can be worn on the job. Get the current fax from National Occupational Health Services directly. Include the worker's identifiers and the program name on every page. Confirm the current fax with National Occupational Health Services before you send. It is a small step that saves a follow-up call later.

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