Miami Place Fax Number — Send Physician Orders and Medication Records
A pharmacy or physician faxing Miami Place reaches the facility's nursing station; here is how to get an order to the right desk. Located in Hiawatha, Kansas, Miami Place is a intermediate care facility serving residents with intellectual and developmental disabilities in the Great Plains. Because an order or a medication record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Miami Place Fax Number
Use Miami Place's admissions or records-request instructions to find where to send documents
Hours: The home is staffed overnight for resident care, but records requests and program documents are handled during the weekday office hours, so a fax sent after hours is worked the next business day.
Send a Fax NowWhat You Can Fax to Miami Place
- Annual physical, dental, and immunization records
- Hospital admission and discharge summaries for a resident
- Day-program and community-activity coordination records
- Guardian and support-coordinator consent and case-management paperwork
- Physician orders and the medication administration record for a resident
Physician orders and medications at Miami Place
When a resident of Miami Place sees an outside physician, the resulting orders and the medication changes are faxed back for nursing to carry out. Nursing reviews an incoming order before it reaches the MAR, so a clear cover sheet speeds it up. Confirm the nursing line with Miami Place before sending an order or a medication change.
Faxing discharge orders back to Miami Place
When a resident of Miami Place is admitted to or discharged from a hospital, the summaries and orders move by fax so nursing can reconcile the resident's care. Group the admission or discharge packet into one fax so nothing arrives split. Flag an urgent admission document so it is not treated as routine.
Sending resident records to Miami Place without cutting corners
Anything with a resident's history, orders, or plan headed to Miami Place is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Miami Place travels over a compliant channel instead of a shared machine.
Faxing to Miami Place — FAQ
Get it from the facility itself rather than an old listing, since a facility's numbers change. Check Miami Place's admissions or referring-provider instructions, then verify the line by phone. Keep the working number with the resident's file for next time. A confirmed line beats a guessed one on documents this sensitive.
Release of information begins with a signed release request to the records staff. Ask Miami Place where the signed release should go. Name the records and the dates so staff can pull them without a follow-up. The records move once staff verify the authorization and the signer's authority.
Most likely one — a facility like Miami Place keeps a single working fax more often than a bank of lines. An order and a records request can land with different staff at Miami Place. A quick call to Miami Place settles the number and the desk. Which line is right depends on the request, not the facility as a whole.
At minimum, the resident's name and date of birth belong on each page. Note the target — records, nursing, or the program team — on the cover sheet. Send it as one combined PDF so the pages stay in order. The identifiers matter as much as the records themselves.
A community ICF/IID like Miami Place exchanges physician orders, the medication record, the Individual Program Plan, and guardian consent documents by fax. Get the current fax from Miami Place directly. Send the signed release with a records request. Name the receiving staff on the cover sheet so it is not misrouted. Doing it that way avoids the most common cause of a delay.
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