Kadlec Regional Medical Center Fax Number — Send Patient Records Securely
Faxing patient records to Kadlec Regional Medical Center is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. Kadlec Regional Medical Center, a community hospital in Richland, Washington, is part of Providence and takes in clinical documents by fax every day. This guide covers the compliant way to send PHI plus how to reach the correct department at the hospital.
Kadlec Regional Medical Center Fax Number
Check with Kadlec Regional Medical Center's registration desk, which can point you to the correct department line
Hours: The medical records office generally runs Monday-Friday during business hours; the emergency department receives faxes 24/7.
Send a Fax NowWhat You Can Fax to Kadlec Regional Medical Center
- Referral forms
- Admission and registration paperwork
- Home-health and skilled-nursing orders
- Pre-operative clearance forms
- Discharge instructions and follow-up orders
Keeping records to Kadlec Regional Medical Center HIPAA-compliant
Faxing PHI to Kadlec Regional Medical Center is allowed, but the service you use has to protect it. The rules turn on using a secure, compliant service rather than a public or ad-supported one. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to Kadlec Regional Medical Center.
Identifiers your fax to Kadlec Regional Medical Center needs
A clear cover sheet is what keeps a faxed record matched to the right chart at Kadlec Regional Medical Center. Put the patient's full name, date of birth, and medical record number on every page. Keeping the pages in one job avoids a half-received record at Kadlec Regional Medical Center.
The honest way to get Kadlec Regional Medical Center's fax number
Because Kadlec Regional Medical Center routes faxes by office, the number you need is the one the receiving team publishes. Use Kadlec Regional Medical Center's release-of-information request form, which names where to send the authorization. That one confirmation call is what keeps the documents out of the wrong queue.
Faxing to Kadlec Regional Medical Center — FAQ
No. Documents go to different fax lines at Kadlec Regional Medical Center depending on the office. The line for medical records is separate from the one for referrals. Match the office to your document, then send to that specific line. Keep the confirmed number with the patient's file so you are not searching next time.
Label each page with the patient's name, date of birth, and record number. Note the target office — medical records, a clinic, or prior authorization — on the cover sheet. Send it as one combined PDF so the pages stay in order. Complete, legible identifiers are what move the request fastest.
The machines accept faxes around the clock; staff processing depends on the department. Processing at medical records generally runs Monday through Friday during business hours. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. Plan routine requests for a weekday morning when the office is fully staffed.
It can be, with the right service. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Kadlec Regional Medical Center. The safeguard is the service you use, not the act of faxing.
You start with a signed records-release form to the records office. Ask Kadlec Regional Medical Center where the completed form should go. They release the copies to you or your named recipient after processing. Name the receiving office on the cover sheet so it is not misrouted. Doing it that way avoids the most common cause of a delay.
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