How to Fax Name Change Forms — Easy Step-by-Step Guide
After a marriage, divorce, or court-ordered name change, people often need to send name change forms to government offices, the Social Security Administration, the DMV, banks, or employers, and many of those offices still accept fax for these submissions. The forms carry dates of birth, prior and new legal names, and frequently Social Security numbers, so they have to arrive legible and at the right office. Send FAX Mail lets you fax the completed form from any device and keeps a dated delivery confirmation as proof you submitted it.
How to Fax a Name Change Forms
- 1Gather all required documents and complete all forms fully — incomplete submissions are commonly rejected
- 2Scan or photograph the completed documents as a clear, legible PDF
- 3Find the recipient's official fax number from their website or by calling to confirm
- 4Log in to Send FAX Mail at sendfaxmail.com or use the mobile app
- 5Upload your document, enter the fax number, and include a brief cover note
- 6Send and save the delivery confirmation email as proof of submission
Document Format
Ensure all text is legible in black and white — fax transmits in grayscale. Signatures must be clearly visible. Include your name and contact information on the cover sheet. For multi-page documents, number each page and include identifying information in the header.
Legal Considerations
Many personal documents contain sensitive personally identifiable information including dates of birth, Social Security numbers, and addresses. Verify the recipient's fax number carefully before transmitting to prevent misdirected PHI or PII. Some official documents may require original signatures or certified copies — faxed copies may not be accepted in all circumstances.
Industries That Fax This Document
What’s current · as of August 2026
Recent updates
Federal agencies still write fax into new rules and notices
The Federal Register — the daily journal of U.S. federal rulemaking — regularly publishes rules and notices that reference fax as an accepted or required submission channel for filings with agencies like the IRS, SSA, and CMS. That is why fax remains a live requirement for many official forms even as electronic portals expand.
Federal Register →
Faxing a Name Change Forms — FAQ
Yes. The Send FAX Mail iOS and Android apps let you photograph or upload the completed forms and send them from any mobile device. A delivery confirmation arrives in your email the moment the transmission finishes.
Send FAX Mail sends a delivery confirmation with a timestamp showing exactly when the recipient's fax line received the document. Keep that email as proof of submission in case the office can't locate your paperwork later.
Send FAX Mail encrypts every transmission with TLS in transit and AES-256 at rest. Since name change forms carry personal identifiers, double-check the destination fax number before sending so the document doesn't reach the wrong office.
Some offices accept a faxed name change form, while others require original signatures or a certified copy of the court order behind the change. Call the specific office and confirm what they accept by fax before you transmit so the form isn't rejected.
A one-time name change filing is small enough to send on the 7-day free trial, so you can fax it to the SSA or DMV before paying anything — no card needed to start. If you submit forms to several offices, the Starter plan is $12.99 a month for 600 pages, and a heavy filing month means stepping up to a larger plan rather than per-page charges.
Ready to fax your name change forms?
Upload your document and send in seconds. No fax machine needed.
7-day free trial · No credit card required