Houlton VA Clinic Fax Number — Send VA Records Securely
Before you fax records to Houlton VA Clinic, it helps to know what HIPAA — and, for some records, 38 U.S.C. 7332 — expects of the transport. As a VA outpatient clinic, Houlton VA Clinic in Houlton, Maine, works records requests and referrals for enrolled veterans across northern New England. This guide covers the compliant way to send PHI plus how to reach the correct office at the facility.
Houlton VA Clinic Fax Number
Reach the Houlton VA Clinic office that owns your request and confirm its fax before sending
Hours: Administrative offices keep weekday business hours, while the clinical team handles time-sensitive orders during clinic hours.
Send a Fax NowWhat You Can Fax to Houlton VA Clinic
- A copy of your DD-214 or service records for an eligibility determination
- A community care referral or consult and its supporting clinical notes
- A VA Form 21-4142 authorizing VA to obtain records for a benefits claim
- Outside records you want added to your VA chart before an appointment
- A signed VA Form 10-5345 authorizing release of your VA medical records
Sending veterans' records to Houlton VA Clinic without cutting corners
A veteran's VA records are protected health information, so how you fax them to Houlton VA Clinic matters. Some VA records — drug and alcohol treatment, HIV, or sickle-cell — carry extra confidentiality under 38 U.S.C. 7332. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Houlton VA Clinic.
Getting a result or report from Houlton VA Clinic
Orders, results, and outside records at Houlton VA Clinic route to different offices, not one shared line. A prior result, when sent along, gives the provider the history before the appointment. Include the veteran's identifiers and the service or records involved.
How to find Houlton VA Clinic's current fax number
Office fax numbers at Houlton VA Clinic change with staffing and reorganizations, so confirm before you send. Reach the specific Houlton VA Clinic office by phone and confirm the fax it uses today. Verifying the office and the line up front is the honest shortcut here.
Faxing to Houlton VA Clinic — FAQ
Get it from the office that will receive the document rather than an old listing. Use the VA.gov facility locator to reach Houlton VA Clinic, then ask for the Release of Information office or the office you need. Verifying the office and the line up front is the honest shortcut. A confirmed line beats a guessed one on documents this sensitive.
Release of information begins with a signed 10-5345 to the Release of Information office. The Release of Information office confirms the fax destination for the authorization. Put the veteran's identifiers and the requested dates on the authorization. The records move once the office verifies the authorization.
No. Houlton VA Clinic routes faxes to separate office lines, so the Release of Information office and the community care and referral office do not share a number. As a VA outpatient clinic, it splits incoming faxes across the Release of Information office, referrals, and enrollment. Identify the destination before sending so nothing is misrouted. Which line is right depends on the office, not the facility as a whole.
At minimum, the veteran's name, date of birth, and last four of the SSN belong on each page. Direct the cover sheet to the correct Houlton VA Clinic office and include a number staff can call. With identifiers and destination clear, nothing gets misrouted. Complete, legible identifiers are what move the request fastest.
Send outside records to the records office and an order to the clinical team. Confirm the right fax with Houlton VA Clinic before sending a time-sensitive order. Send a prior result so the provider has the history before the visit. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the request moving without a second round trip.
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