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Hospital of the University of Pennsylvania Fax Number — Send Medical Records and Release Requests

Faxing patient history to Hospital of the University of Pennsylvania means reaching the records team that manages charts — this page shows how, securely. Located in Philadelphia, Pennsylvania, Hospital of the University of Pennsylvania is part of Penn Medicine and a teaching hospital that cares for patients throughout the Mid-Atlantic. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Hospital of the University of Pennsylvania Fax Number

Look up the correct fax through Hospital of the University of Pennsylvania's medical records office rather than a single central line

Hours: Records staff typically work weekday business hours, while inpatient units and the ED receive urgent faxes around the clock.

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What You Can Fax to Hospital of the University of Pennsylvania

  • Clinical trial screening documents
  • Insurance pre-authorization requests
  • Release-of-information authorizations
  • Prescription and renewal requests
  • Specialist consultation notes
Tip: Label each page with the patient's name, date of birth, and record number — those three identifiers are what staff use to match a chart at Hospital of the University of Pennsylvania. Address the cover sheet to the physician referral office or the exact team you are reaching, and include a number where staff can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Faxing patient history to Hospital of the University of Pennsylvania

Chart requests at Hospital of the University of Pennsylvania are processed by the records office on a signed authorization. A complete request — identifiers, dates, and the records wanted — moves fastest. Confirm the current records fax with Hospital of the University of Pennsylvania before you send the authorization.

The cover sheet that gets your fax routed at Hospital of the University of Pennsylvania

Good labeling is the difference between a same-day match and a stalled record at Hospital of the University of Pennsylvania. Put the patient's full name, date of birth, and medical record number on every page. That routing detail is what ties the record to the correct team at Hospital of the University of Pennsylvania.

The secure way to fax Hospital of the University of Pennsylvania

A fax to Hospital of the University of Pennsylvania that carries a chart is PHI and belongs on a secure channel. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Hospital of the University of Pennsylvania.

Faxing to Hospital of the University of Pennsylvania — FAQ

Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Hospital of the University of Pennsylvania. A secure send protects both you and the patient whose chart it is.

The current line comes from Hospital of the University of Pennsylvania directly, since department numbers change. Check Hospital of the University of Pennsylvania's medical-records page, then verify the line by phone. That one verification keeps sensitive pages out of the wrong queue. That confirmation is the difference between a delivered record and a lost one.

No, and that trips people up. As a academic medical center, it splits incoming faxes across Health Information Management and the individual clinics. Ask for the department you actually need to get the right number. When in doubt, ask Hospital of the University of Pennsylvania for the office by name.

Include the three identifiers staff use to match a chart: full name, date of birth, and medical record number. Direct the cover sheet to the correct Hospital of the University of Pennsylvania department and include a number staff can call. That routing detail is what lets Hospital of the University of Pennsylvania reconnect the documents if they separate. Clear labeling is what keeps a multi-page record together at Hospital of the University of Pennsylvania.

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