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Hillcrest Medical Center Fax Number — Referrals, Transfers, and Prior Authorization

Getting a patient referred to Hillcrest Medical Center starts with the intake team that triages new cases — here is how to reach it. As an independent hospital, Hillcrest Medical Center in Tulsa, Oklahoma receives faxed records and referrals for patients across the Southwest. Send the referral with the records that support it so the accepting team can triage without waiting on a second fax.

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Hillcrest Medical Center Fax Number

Use Hillcrest Medical Center's records-request instructions to find where to send documents

Hours: The medical records office generally runs Monday-Friday during business hours; the emergency department receives faxes 24/7.

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What You Can Fax to Hillcrest Medical Center

  • Admission and registration paperwork
  • Insurance authorization requests
  • Home-health and skilled-nursing orders
  • Release-of-information authorizations
  • Pre-operative clearance forms
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that Hillcrest Medical Center needs to reconnect a split record. Direct the cover sheet to medical records or the program handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Referrals and transfers to Hillcrest Medical Center

Prior authorization and referrals at Hillcrest Medical Center each have their own receiving office. Name the program on the cover sheet so intake can route the case correctly. Confirm the program line with Hillcrest Medical Center, since referral numbers change with reorganizations.

Finding the right office to fax at Hillcrest Medical Center

There is no one catch-all fax number that reaches all of Hillcrest Medical Center. Records, referrals, and prior authorization are handled by separate teams with separate numbers. Identify the destination office first, and the paperwork lands with the right team.

Sending charts to Hillcrest Medical Center without cutting corners

Anything with a patient's history headed to Hillcrest Medical Center is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Hillcrest Medical Center.

Faxing to Hillcrest Medical Center — FAQ

You can send to Hillcrest Medical Center any time, though routine paperwork is worked during business hours. The offices that handle referrals and records keep standard weekday hours. Time-critical documents are handled around the clock by the clinical teams. A brief follow-up call confirms an urgent fax to Hillcrest Medical Center was seen.

Yes, when the transport is compliant. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Hillcrest Medical Center. Handled that way, the records stay within the rules end to end.

A number copied from a search result may be stale; Hillcrest Medical Center has the current one. Check Hillcrest Medical Center's medical-records page, then verify the line by phone. That one verification keeps sensitive pages out of the wrong queue. Note the number the first time so the next fax to Hillcrest Medical Center is quicker.

Not one central number. As a community hospital, it splits incoming faxes across medical records and the individual clinics. Match the office to your document, then send to that specific line. Sending to the wrong line only delays the paperwork.

You start with a signed records-release form to the records office. Hillcrest Medical Center will tell you where to fax or upload it. After review, the records go to you or whoever you designated. Name the receiving office on the cover sheet so it is not misrouted. It is a small step that saves a follow-up call later.

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