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Heirloom Wellness and Birth Fax Number — Newborn Records and Screens

Getting a newborn established with a pediatrician means Heirloom Wellness and Birth faxes the birth record and the state screens — this guide covers sending them. As a birth and wellness center in Palmer, Alaska, Heirloom Wellness and Birth coordinates prenatal care, birth, and postpartum support alongside women's wellness services for low-risk pregnancies for women and families in its care across Alaska. Because a newborn's records are protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Heirloom Wellness and Birth Fax Number

Reach the Heirloom Wellness and Birth staff who handle your kind of request and confirm the fax first

Hours: Because a birth center schedules daytime prenatal appointments and attends births whenever labor begins, someone is usually at the front desk during posted hours to take an incoming fax, though records and insurance paperwork moves during regular office hours.

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What You Can Fax to Heirloom Wellness and Birth

  • A well-woman or wellness-visit note shared with the client's primary care provider
  • A dating or anatomy ultrasound report from the imaging center
  • A signed release of information for a copy of the prenatal or wellness record
  • Insurance verification and prior-authorization paperwork for a birth-center delivery
  • Prenatal records transferred in when a client establishes care from a prior OB or provider
Tip: Put the client's name and date of birth on each page so Heirloom Wellness and Birth can match it cleanly. Direct the cover sheet to records, the front desk, or a provider at Heirloom Wellness and Birth, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Newborn records and screens from Heirloom Wellness and Birth

The newborn hand-off from Heirloom Wellness and Birth closes the loop after a birth: the birth record, the newborn screen, and the follow-up plan reach the pediatrician. Send the birth record and the screening results together so the pediatrician is not waiting on a second fax. Flag an abnormal screen on the cover sheet so it is not missed.

Establishing care and moving records to Heirloom Wellness and Birth

When a client establishes care at Heirloom Wellness and Birth, the prenatal chart from a prior OB or provider is faxed over — that inbound records transfer is the everyday document a birth center receives. Include the ultrasound reports and any problem list so Heirloom Wellness and Birth has the complete picture from the first visit. A quick call helps Heirloom Wellness and Birth watch for a transferring client's record.

Sending patient records to Heirloom Wellness and Birth without cutting corners

A prenatal chart and a newborn screen result are protected health information, so how you fax them to Heirloom Wellness and Birth matters as much as the number. A machine in a shared space cannot promise the confidentiality the rules expect. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Heirloom Wellness and Birth is encrypted in transit with a delivery confirmation.

Faxing to Heirloom Wellness and Birth — FAQ

Release of information begins with a signed release request to the records staff. Heirloom Wellness and Birth routes the request to the staff who pull the record. Include the client's name, date of birth, and the dates of care and record types. The records move once staff verify the authorization and your identity.

Most likely one — a practice like Heirloom Wellness and Birth keeps a single front-office fax more often than a bank of lines. Even so, a prenatal transfer, a newborn screen result, and an insurance form may go to different staff on that one line. Ask Heirloom Wellness and Birth which line fits your document to be sure. Which line is right depends on the request, not the office as a whole.

Ask your previous office to fax the prenatal record, and Heirloom Wellness and Birth takes it from there. Providing the exact fax speeds the record to the right desk at Heirloom Wellness and Birth. A complete chart means Heirloom Wellness and Birth is not chasing missing history before the next visit. Send the chart and its attachments as one PDF so nothing is separated.

That is a planned part of birth-center care; Heirloom Wellness and Birth faxes the transfer packet so the receiving team has the full history. The more exact the destination, the faster the receiving office picks up care. Anything urgent is flagged so the receiving office prioritizes it. Send the record and the transfer note as one PDF so nothing arrives split.

Yes — a birth and wellness center like Heirloom Wellness and Birth faxes the prenatal record, the birth record, and a well-woman or wellness note to the providers and plans that need them. Ask Heirloom Wellness and Birth which line handles records and wellness notes. Keep the confirmation so you can show it went through. A brief call ahead helps staff watch for a time-sensitive fax. The result is a clean hand-off to the right staff at Heirloom Wellness and Birth.

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