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Heartland Rehabilitation Hospital Fax Number — Request and Send Rehabilitation Records

Release of rehabilitation information at Heartland Rehabilitation Hospital runs on a signed authorization — this guide covers sending records in for an admission or requesting a copy, securely. As a rehabilitation institute in Overland Park, Kansas, Heartland Rehabilitation Hospital coordinates intensive inpatient rehabilitation and specialized rehabilitation-medicine programs for patients transferring from an acute-care hospital and their case managers across the Great Plains. Because a patient's record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Heartland Rehabilitation Hospital Fax Number

Call Heartland Rehabilitation Hospital and ask which program or line should receive your referral

Hours: Because it is a 24/7 inpatient facility, the nursing units at a rehabilitation hospital receive a fax any time, while pre-admission screening, prior-authorization, and records requests are worked during weekday business hours.

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What You Can Fax to Heartland Rehabilitation Hospital

  • The physician and therapy plan of care with the program-specific goals
  • A referral and pre-admission screening request from the acute-care hospital's case manager
  • A home-health, outpatient-therapy, or durable-medical-equipment order at discharge
  • A signed release for a copy of the rehabilitation record
  • A prior-authorization request with the plan of care documenting the intensive-therapy requirement
Tip: Put the patient's name, date of birth, and the referring hospital on each page so Heartland Rehabilitation Hospital can match it cleanly. Direct the cover sheet to pre-admission screening, the authorization coordinator, or records at Heartland Rehabilitation Hospital, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Requesting rehabilitation records from Heartland Rehabilitation Hospital

Release of rehabilitation information at Heartland Rehabilitation Hospital runs on a signed authorization — not a casual phone request — before a copy of the record leaves the facility. A complete request — identifiers, dates, and records wanted — is filled fastest. Confirm the current records fax with Heartland Rehabilitation Hospital before you send the authorization.

What to put on a fax to Heartland Rehabilitation Hospital

Documents that arrive at Heartland Rehabilitation Hospital without a patient name or referring case manager are the ones that get set aside. Attach the signed release or authorization when the fax is a records request or an authorization packet. A delivery confirmation then tells you the pages reached Heartland Rehabilitation Hospital.

Faxing PHI to Heartland Rehabilitation Hospital the compliant way

A referral, a plan of care, and a functional assessment are protected health information, so how you fax them to Heartland Rehabilitation Hospital matters as much as the number. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for rehabilitation records going to Heartland Rehabilitation Hospital than a shared machine.

Faxing to Heartland Rehabilitation Hospital — FAQ

An inpatient rehabilitation facility runs around the clock, so an incoming fax is received at all hours, while pre-admission screening and records paperwork moves during office hours. Because Heartland Rehabilitation Hospital is a 24/7 facility, the machine is attended overnight. Send anything routine early in the day so it does not wait over a closed office. Routine copies follow the office's normal queue.

It can be, with the right service. The risk is not the fax itself but an unsecured tool, so a free app or a shared office machine will not do. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Heartland Rehabilitation Hospital. Handled that way, the records stay within the rules end to end.

Ask Heartland Rehabilitation Hospital's admissions desk for its working fax before you send. The referring hospital's case manager or the payer's authorization team often already has the correct Heartland Rehabilitation Hospital fax on file. Keep the working number with the patient's chart for next time. Note the number the first time so the next fax to Heartland Rehabilitation Hospital is quicker.

Submit a signed release-of-information authorization to the health-information staff at Heartland Rehabilitation Hospital. Heartland Rehabilitation Hospital verifies the patient's identity and the requester's authority before releasing the record. Name the records and the dates so staff can pull them without a follow-up. They release the copies to the recipient you named after processing.

Institute documents at Heartland Rehabilitation Hospital — a referral, a program-specific plan of care, an authorization, and a discharge summary — move by fax to the office that needs each. Ask Heartland Rehabilitation Hospital which program or line should receive your referral. Send a packet and its plan of care as one PDF so the pages stay together. Send the whole packet as one job so nothing arrives split. That keeps the admission moving without a second round trip.

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