Hearthstone Health Campus Fax Number — Send Medical Records and Release Requests
Need to send or request a resident's records from Hearthstone Health Campus? Those go through its records office on a signed release, not a general fax line. Hearthstone Health Campus, a skilled nursing and rehabilitation center in Bloomington, Indiana, is part of Trilogy Health Services and takes in clinical documents by fax every day. Because a resident's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Hearthstone Health Campus Fax Number
Check the operator's site or call Hearthstone Health Campus directly for the correct department line
Hours: Admissions and records offices generally run Monday-Friday during business hours; the nursing station is staffed around the clock for resident-care orders.
Send a Fax NowWhat You Can Fax to Hearthstone Health Campus
- Central admissions and insurance paperwork
- Hospital discharge summaries and transfer records
- Release-of-information (ROI) authorizations
- PASRR screening and Medicaid eligibility forms
- Physician orders and telephone-order signatures
The records-request path at Hearthstone Health Campus
Release of information at Hearthstone Health Campus runs through a dedicated records office on a signed authorization. The office matches the request to the resident's file before anything is sent out. Put the resident's identifiers on every page so the request is matched cleanly.
Cover-sheet basics for faxing Hearthstone Health Campus
Records that arrive at Hearthstone Health Campus without identifiers are the ones that get delayed. Name the receiving office — medical records or the nursing station — at the top of the cover sheet. That routing detail is what ties the record to the correct team at Hearthstone Health Campus.
HIPAA and your fax to Hearthstone Health Campus
A resident's records are protected health information, so how you fax them to Hearthstone Health Campus matters. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Hearthstone Health Campus is encrypted in transit with a delivery confirmation.
Faxing to Hearthstone Health Campus — FAQ
Label each page with the resident's name, date of birth, and record number. Note the target office — medical records, admissions, or the nursing station — on the cover sheet. With identifiers and destination clear, nothing gets misrouted. Check the details once before you send so nothing bounces back.
Faxes reach Hearthstone Health Campus whenever you send, but when they are handled varies by office. Processing at medical records generally runs Monday through Friday during business hours. Urgent transfers and clinical orders are received at any hour regardless of the office schedule. A brief follow-up call confirms an urgent fax to Hearthstone Health Campus was seen.
Faxing records to Hearthstone Health Campus is fine under HIPAA as long as the service is compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail includes HIPAA and encryption from $39.99/month for faxes to Hearthstone Health Campus. Handled that way, the records stay within the rules end to end.
The right number depends on which office should receive the document. The discharging hospital or referring provider often already has the correct Hearthstone Health Campus fax on file. Verifying the office and the line up front is the honest shortcut. Note the number the first time so the next fax to Hearthstone Health Campus is quicker.
Discharge and transfer records go to the facility's admissions intake, which screens new residents. Ask Hearthstone Health Campus whether to send to central intake or the local admissions line. Include the resident identifiers and the referring hospital on the cover sheet. Send the whole packet as one job so nothing arrives split. That keeps the request moving without a second round trip.
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