HIPAA-Compliant Fax for New Jersey Healthcare Providers
Practices and hospitals across New Jersey still move a large share of clinical paperwork over fax: referrals to specialists, lab orders, prescription authorizations, and prior-auth requests that labs, pharmacies, and payers expect to receive that way. Both federal HIPAA rules and the privacy standards enforced by the New Jersey Department of Health apply to every page that carries protected health information, so the transmission method matters as much as the content.
Regulations & Compliance
New Jersey providers answer to federal HIPAA alongside the state health-information privacy standards the New Jersey Department of Health enforces, and the NJ Board of Medical Examiners adds its own expectations around clinical recordkeeping and how patient information is shared. Send FAX Mail encrypts pages in transit with TLS and stores them with AES-256, and a Business Associate Agreement is available for covered entities. The Business plan at $79.99/month is built for HIPAA workloads.
Key Institutions
- • New Jersey Department of Health
- • New Jersey Medical Association
- • New Jersey Hospital Association
- • NJ Board of Medical Examiners
Healthcare Fax in New Jersey — FAQ
It does. Pages are encrypted in transit with TLS and at rest with AES-256, which covers both federal HIPAA obligations and the privacy standards the New Jersey Department of Health enforces. We sign a Business Associate Agreement with covered entities, and the Business plan at $79.99/month is the tier intended for protected health information.
Specialist referrals, lab and imaging orders, prescription and prior-authorization requests, and signed patient consent forms make up most of the volume. Labs, pharmacies, and payers across the state continue to treat fax as the expected channel for these, partly because it produces a dated delivery record.
Yes. Existing numbers can be ported into Send FAX Mail so referring providers and pharmacies reach you at the same line. If you'd rather start fresh, choosing a new number is free.
Paid plans begin at $12.99/month, and the HIPAA-ready Business plan is $79.99/month. There are no per-page charges: when a busy referral month pushes you past your allowance you move up a tier, and larger New Jersey health systems can scale up to the $169.99/month Enterprise plan with its 8,000-page allowance. A 7-day free trial lets a practice test the workflow first.
Why this matters
The HIPAA Security Rule requires technical safeguards to protect electronic protected health information when it is transmitted over a network.
Source: U.S. HHS — 45 CFR § 164.312(e)(1)HIPAA requires covered entities to obtain satisfactory assurances — typically a Business Associate Agreement — from vendors that handle protected health information on their behalf.
Source: U.S. HHS — 45 CFR § 164.308(b)As of 2021, most U.S. non-federal acute care hospitals still used mail or fax to exchange summary-of-care records with outside organizations — 69% to send and 78% to receive.
Source: ONC Data Brief No. 64 (Jan 2023), AHA Annual Survey IT SupplementStart faxing for healthcare in New Jersey
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