Online Fax for Virginia Government Agencies
Virginia agencies at the state, county, and city levels keep using fax for records requests, procurement paperwork, and correspondence between departments. The Secretary of the Commonwealth's offices, the Department of Administration, and bodies tied to the General Assembly all handle documents that need a clear sender and a dated delivery record.
Regulations & Compliance
Virginia public-sector fax use falls under state records retention schedules, the Virginia Public Records Act, and procurement rules adopted by individual agencies. The Virginia Department of Administration sets standards for official document handling, and a faxed record can itself be a public record subject to disclosure under Virginia's open records statutes. A complete transmission log helps an office meet both its retention duties and any later records request.
Key Institutions
- • Virginia Office of the Governor
- • Virginia Department of Administration
- • Virginia General Assembly
- • VA Secretary of State
Government Fax in Virginia — FAQ
They do, and a number still request it. Offices including the Virginia Department of Administration accept fax for permit applications, records requests, and interagency correspondence. Send FAX Mail returns a delivery confirmation you can file alongside the submission.
A fax an agency sends or receives can qualify as a public record under the Virginia Public Records Act and must be kept per the state's retention schedules. Send FAX Mail stores the full transmission log and the documents, making the retention and audit expectations from the Department of Administration easier to meet. There's no paper file to comb through when a request lands.
Plans start at $12.99 a month, with larger allowances for high-volume agencies. Number selection is free, and an office that exceeds its monthly page allowance moves up to a higher tier rather than tracking per-page charges. Consolidating onto one account generally beats the cost of fax machines and phone lines scattered across departments.
Yes. Each department can hold its own fax number while every fax flows into one searchable history. That shared log helps when records connected to the General Assembly or another office are requested. All the departments draw from the plan's single monthly page allowance, and the agency moves up a tier if that pool runs short.
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