Online Fax for Illinois Government Agencies
From the Illinois Department of Revenue to the Secretary of State's office and the Illinois EPA, state agencies still take in faxed tax filings, environmental permits, corporate registrations, and interagency memos. Those transmissions become government records, which means they fall under the Illinois Freedom of Information Act and the retention schedules the Illinois State Archives maintains.
Regulations & Compliance
Government fax activity in Illinois sits under the Freedom of Information Act at 5 ILCS 140, the records retention schedules administered through the Illinois State Archives, and individual agency policy. The Illinois Department of Central Management Services sets statewide standards for how agencies handle communication and documents. Because a fax can be a disclosable public record, keeping complete transmission logs helps an office meet both FOIA response duties and retention requirements.
Key Institutions
- • Office of the Governor of Illinois
- • Illinois Department of Revenue
- • Illinois General Assembly
- • Illinois Secretary of State
Government Fax in Illinois — FAQ
They do. Offices such as the Illinois Department of Revenue and the Secretary of State take fax for permit applications, filings, records requests, and correspondence between agencies. Send FAX Mail returns a delivery confirmation for each official submission, which is useful when a filing deadline is on the line.
A faxed document can be a public record subject to the Illinois Freedom of Information Act, and it must be kept according to the schedules the Illinois State Archives maintains. Send FAX Mail stores the full transmission log and the document itself, so retrieving a record for a FOIA response doesn't depend on a paper file cabinet.
Plans start at $12.99 per month, with higher-volume tiers for larger agencies. Replacing standalone fax machines and dedicated phone lines across offices usually cuts cost substantially while giving staff a searchable history. If an office's volume outgrows its allowance you move up a tier, so there are no per-page charges. A 7-day free trial lets staff test the workflow first.
Yes. You can assign local Illinois numbers to separate departments at no extra charge, and higher tiers include multiple numbers on one account. That keeps each office's incoming faxes routed where they belong.
Start faxing for government in Illinois
Start your 7-day free trial. No credit card required.
7-day free trial · No credit card required