Online Fax for California Government Agencies
California state agencies move a large amount of paper by fax, from the DMV and the Franchise Tax Board to the UC and CSU systems handling records requests and interagency notes. The California Public Records Act covers retention of these communications, including faxes, and the Secretary of State accepts faxed filings for certain business and UCC transactions.
Regulations & Compliance
Government fax use in California sits under the California Public Records Act, the Government Code retention schedules, and the standards the Department of General Services sets for official document handling. A fax sent to or from a state agency is generally subject to CPRA disclosure and has to be retained on the applicable schedule. The Secretary of State's office continues to take faxed filings for specific business and UCC matters.
Key Institutions
- • California Governor's Office
- • California Department of General Services
- • California State Legislature
- • California Secretary of State
Government Fax in California — FAQ
Yes. Offices like the Department of General Services and the Governor's Office use fax for permit applications, public records requests, regulatory filings, and interagency correspondence. Each Send FAX Mail transmission carries a dated confirmation, which is what staff expect for an official submission.
A fax involving a state agency is generally a disclosable record under the CPRA and must be kept on the Government Code retention schedule. Send FAX Mail stores the complete transmission log for each send, so the retention and audit duties the Department of General Services oversees are covered without paper storage.
Yes. For the business and UCC transactions the Secretary of State accepts by fax, you can send from email and keep the timestamped confirmation in the matter file. Incoming responses arrive as searchable PDFs rather than printouts.
Plans start at $12.99 a month, with volume plans for larger agencies. Selecting a fax number is free, and there are no per-page charges — an agency that outgrows its monthly allowance moves to a higher plan — which costs far less than running physical machines and dedicated lines across multiple offices. A 7-day free trial lets a department evaluate it first.
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