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Farmington Valley VNA Fax Number — Send Medical Records and Release Requests

Medical-record requests to Farmington Valley VNA run through release of information, and the right fax depends on that office. As a community visiting nurse association, Farmington Valley VNA in Simbury, Connecticut receives faxed orders, records, and referral packets for patients across southern New England. Because a patient's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Farmington Valley VNA Fax Number

Call Farmington Valley VNA and ask for the referral intake team or the office you need to reach by fax

Hours: Referral and records staff work weekday business hours, while the on-call nurse fields time-sensitive orders any time.

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What You Can Fax to Farmington Valley VNA

  • Physician orders and verbal-order signatures
  • Face-to-face (F2F) encounter documentation
  • A hospital or SNF discharge summary for a new referral
  • Therapy (PT, OT, and speech) evaluation and orders
  • OASIS-supporting clinical documentation
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that Farmington Valley VNA needs to reconnect a split record. Direct the cover sheet to the referral intake office or the office handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Getting a patient's chart to or from Farmington Valley VNA

Chart requests at Farmington Valley VNA are processed by the records office once a signed release is on file. A complete request — identifiers, dates, and the records wanted — moves fastest. Address the cover sheet to medical records so it reaches the right desk.

What to put on a fax to Farmington Valley VNA

Good labeling is the difference between a same-day match and a stalled record at Farmington Valley VNA. Note the date and the page count so the receiving office knows the fax is complete. That routing detail is what ties the record to the correct team at Farmington Valley VNA.

The secure way to fax Farmington Valley VNA

A patient's records are protected health information, so how you fax them to Farmington Valley VNA matters. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Farmington Valley VNA than a public machine.

Faxing to Farmington Valley VNA — FAQ

You can send to Farmington Valley VNA any time, though routine paperwork is worked during business hours. Processing at medical records generally runs Monday through Friday during business hours. Urgent referrals and clinical orders reach the on-call clinician at any hour regardless of the office schedule. Routine copies follow the office's normal queue rather than jumping ahead.

Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Farmington Valley VNA. Compliance is about how the pages travel, not only where they land at Farmington Valley VNA.

The right number depends on which office should receive the document. The discharging hospital's case manager often already has the correct Farmington Valley VNA fax on file. Verifying the office and the line up front is the honest shortcut. A confirmed line beats a guessed one on documents this sensitive.

Start with a signed ROI form to Farmington Valley VNA's records office. Farmington Valley VNA routes the request to the records staff who pull the chart. Put the patient identifiers and the requested dates on the authorization. The records move once the office verifies the authorization.

Physician orders go to the visiting-nurse clinical team that carries out patient care, not to intake. Confirm the clinical-team fax with Farmington Valley VNA before sending a time-sensitive order. Include the patient's name, date of birth, the instruction, and the physician's signature. A brief call ahead helps staff watch for a time-sensitive fax. The result is a clean hand-off to the right team at Farmington Valley VNA.

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