Ely VA Clinic Fax Number — Send a Referral or Consult
Sending a community care referral or a consult to Ely VA Clinic? Those route to the community care and referral office that coordinates the care. Based in Ely, Minnesota, Ely VA Clinic is a VA outpatient clinic that serves enrolled veterans across the upper Midwest. Because a referral carries clinical information, this guide covers both where to send it and how to keep the transmission compliant.
Ely VA Clinic Fax Number
Call Ely VA Clinic and ask whether your document goes to the clinical team or the records office
Hours: Records and enrollment offices are open weekdays; referrals reach the clinical team during clinic hours.
Send a Fax NowWhat You Can Fax to Ely VA Clinic
- A signed VA Form 10-5345 authorizing release of your VA medical records
- A request to send your VA treatment records to a non-VA provider
- A community care referral or consult and its supporting clinical notes
- A cover sheet naming the exact VA office the fax is for
- A VA Form 21-4142 authorizing VA to obtain records for a benefits claim
Referrals and authorizations at Ely VA Clinic
A referral into or out of Ely VA Clinic for community care is coordinated by the referral office. The referral office matches the consult to the right VA service or an authorized community provider. Confirm the current referral fax with Ely VA Clinic before sending a time-sensitive consult.
Getting a result or report from Ely VA Clinic
Getting a copy of a result from Ely VA Clinic or sending one in starts with the office that owns it. Records requests are worked by the Release of Information office once a signed release is on file. Ask whether the result should also follow to an outside provider.
The secure way to fax Ely VA Clinic
A fax to Ely VA Clinic that carries a veteran's records or a signed release is PHI and belongs on a secure channel. Some VA records — drug and alcohol treatment, HIV, or sickle-cell — carry extra confidentiality under 38 U.S.C. 7332. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Ely VA Clinic than a public machine.
Faxing to Ely VA Clinic — FAQ
Faxing records to Ely VA Clinic is fine under HIPAA as long as the service is compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Ely VA Clinic. Compliance is about how the pages travel, not only where they land at Ely VA Clinic.
The right number depends on which office should receive the document. The sending provider's office often already has the correct Ely VA Clinic fax on file. Confirming the line first is a two-minute step that prevents a misrouted record. A confirmed line beats a guessed one on documents this sensitive.
File a signed authorization with the Release of Information office. The office names the current fax once your request is on file. List the identifiers, the dates, and the exact records you want so nothing is missed. The records move once the office verifies the authorization.
No. Documents go to different fax lines at Ely VA Clinic depending on the office. What you send to the Release of Information office will not reach the referral office. Confirm the correct line for the office you are reaching before you send. Which line is right depends on the office, not the facility as a whole.
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