Douglas County Clerk and Recorder, Colorado Fax Number — Copies, Recording, and Records Requests
A Douglas County deed or lien is recorded as an original, and a certified copy is what most requests are really after. Based in Castle Rock, Douglas County Clerk and Recorder, Colorado is the county's office of record for deeds, mortgages, and liens for Douglas County. This page walks through the recorded documents, what a copy request needs, and what you might actually fax.
Douglas County Clerk and Recorder, Colorado Fax Number
Use the county's records-office page to confirm the clerk and recorder's office's line before you send anything
Hours: The clerk and recorder's office is staffed weekdays, and e-recording submitters process on business days as well.
Send a Fax NowWhat You Can Fax to Douglas County Clerk and Recorder, Colorado
- A supporting document the office asks you to send by fax
- A records-search or chain-of-title inquiry to the office
- A public-records or open-records request to the office
- A certified- or plain-copy request for a recorded deed or mortgage
- A completed copy-request form where the office accepts it by fax
Deeds, liens, and copies in Douglas County
Recorded documents in Douglas County — the deed, the mortgage or deed of trust, the lien, the satisfaction — are the clerk and recorder's office's stock in trade. The recorded document number ties everything together — a copy request, a search result, and the tax roll all reference it. Reserve fax for a copy or a records question the clerk and recorder's office confirms it takes, and keep recordings on the original.
The cover sheet that gets your fax routed in Douglas County
How you label the pages decides whether staff can tie your request to the correct recorded document. Add your callback number and the sender's name so staff can reach you with a question. Send multi-page requests as one combined PDF so the pages stay in order.
Faxing a Douglas County records matter without a machine
If the office or a party in a Douglas County transaction accepts fax, you can send straight from your computer. A signed document scanned to PDF faxes in a couple of minutes, with a confirmation you can file. A 7-day free trial (no credit card) lets you send right away, and plans start at $12.99/month after that.
Faxing to Douglas County Clerk and Recorder, Colorado — FAQ
Generally no. A document is recorded through the clerk and recorder's office in Douglas County as an original, notarized instrument — not by fax. Recording is handled by e-recording through an approved submitter, at the counter, or by mail. Fax still helps for a copy request, a records question, or a document to a party — where the clerk and recorder's office or that recipient accepts it.
Copies, title searches, and questions about a recorded instrument in Douglas County all run through the clerk and recorder's office. A certified copy is public and is usually requested with the book-and-page or instrument number. Get the current fax from the county's official website or by calling the clerk and recorder's office directly.
Because a recorded document in Douglas County is public, you can order a copy once you identify the instrument. A search of the grantor-grantee index finds the instrument number you then use to order the copy. Confirm whether the clerk and recorder's office takes a copy request by fax, or requires a written, in-person, or online request, and what the fee is.
At minimum, the parcel and the party names belong on the cover sheet and each page. State which office or party the fax is for so it is routed on the first try. Send multi-page requests as one combined PDF so the pages stay in order.
No. The Clerk and Recorder records an original, notarized instrument submitted with the fee — a fax will not record. Put the parcel and recording reference on every page so it is matched cleanly. It is a small step that saves a follow-up call later.
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