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Derm Docs Fax Number — Request and Send Records

Getting a copy of a dermatology record from Derm Docs starts with a completed release-of-information form; here is where to send it. Located in Honolulu, Hawaii, Derm Docs is a dermatology office serving patients of all ages in the Hawaiian Islands. Because a dermatology record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Derm Docs Fax Number

Use Derm Docs's patient or referring-provider instructions to find where to send documents

Hours: The office's posted hours cover weekdays and sometimes a Saturday morning, so a fax to the front desk lands while patients are being seen; records and biologic-authorization paperwork, though, is worked during weekday business hours.

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What You Can Fax to Derm Docs

  • A skin-cancer surveillance summary sent to the patient's primary care office
  • A surgical-pathology report returned to the referring or primary care office
  • A pathology or lab result forwarded to a treating specialist
  • A disability or work-status form completed at the visit
  • A referral from a primary care physician for a suspicious lesion, rash, or changing mole
Tip: Every page should carry the patient's full name and date of birth so nothing is orphaned at Derm Docs. Address the cover sheet to the exact staff you are reaching at Derm Docs, and include a number where they can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Requesting records from Derm Docs

Release of information at Derm Docs runs on a signed authorization — not a casual phone request — before a copy of the record leaves the office. A signed release-of-information authorization is what allows the record to move. Confirm the current records fax with Derm Docs before you send the authorization.

What to put on a fax to Derm Docs

The cover sheet does the routing work once a fax reaches Derm Docs. Name the receiving staff — the records staff, the front desk, or the dermatologist — at the top of the cover sheet. Send multi-page records as one combined PDF so the documents stay in order.

Sending patient records to Derm Docs without cutting corners

Anything with a patient's skin findings, pathology, or referral headed to Derm Docs is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for patient records going to Derm Docs than a public machine.

Faxing to Derm Docs — FAQ

Ask your primary care office to fax the referral, and Derm Docs takes it from there. Name the patient and the referring physician so the referral is matched on arrival. Nothing about the reason for the visit is lost between offices when the referral is complete. That one step gets the appointment moving at Derm Docs.

That is a standard request; Derm Docs faxes the biopsy diagnosis to your doctor so your record stays whole. Give Derm Docs the correct fax for the receiving office so the report is not sent to a stale line. Nothing about the biopsy is lost between offices when the report is sent. That one step keeps your care team informed of the diagnosis.

Put the patient's full name and date of birth on every page. On the cover sheet, name the records staff or the receiving staff so it lands with the right person. With identifiers and destination clear, nothing gets misrouted. Clear labeling is what keeps a multi-page document together at Derm Docs.

Faxes reach Derm Docs whenever you send them, though prior-authorization and records work follows a business-day schedule. Because Derm Docs is staffed through the clinic day, someone is usually at the desk to receive a fax. Plan routine faxes for a weekday at Derm Docs when the records staff are in. A quick call ahead helps staff watch for a time-sensitive page.

Derm Docs handles the skin exam and sends the report on for continuity, since a skin finding can matter to the physician managing your other conditions. Give Derm Docs your doctor's current fax so the report reaches the right office. A follow-up call confirms your office received it if a finding is urgent. Name the receiving staff on the cover sheet so it is not misrouted. It is a small step that saves a follow-up call later.

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