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Dental Specialists of Nashville Fax Number — Transfer Your Dental Records

Switching dentists or moving? Getting your record to Dental Specialists of Nashville keeps care continuous — here is what the group needs. Dental Specialists of Nashville is a multispecialty dental group in Nashville, Tennessee, caring for patients across the mid-South. This guide covers what to include on a records-release request, and how to confirm whether Dental Specialists of Nashville still wants it by fax.

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Dental Specialists of Nashville Fax Number

Ask the Dental Specialists of Nashville records desk for the current fax, and check which specialist inside the group should receive the case

Hours: Incoming faxes are accepted any time; when the case is actioned follows the group's appointment schedule.

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What You Can Fax to Dental Specialists of Nashville

  • The completed-case report returned to the referring dentist
  • Implant surgical records and the prosthetic coordination notes
  • X-rays, a panoramic film, and a CBCT (3D) scan
  • Periodontal charting, probing depths, and clinical notes
  • A referral routed to the right specialist within the group
Tip: Every page should carry the patient's name and date of birth so nothing is orphaned at Dental Specialists of Nashville. Direct the cover sheet to the front office and include a phone number so staff can call with a question. Confirm the group still accepts fax before you send — some now use a records or claims portal — and keep the delivery confirmation.

Records and X-ray release at Dental Specialists of Nashville

A relocation or a change of dentist is the most common reason a chart moves to or from Dental Specialists of Nashville. The receiving office matches the file to you by your name and date of birth, so those belong on the request. Confirm with Dental Specialists of Nashville whether it wants the records-release request by fax or through its own secure system.

One group, several specialties at Dental Specialists of Nashville

A case at Dental Specialists of Nashville can move between its own specialists, so the fax names the receiving provider along with the patient. Name the specialty — oral surgery, periodontics, endodontics — on the cover sheet so the case is routed correctly. Address the cover sheet to the specific Dental Specialists of Nashville provider so it is not misrouted.

Faxing PHI to Dental Specialists of Nashville securely

Anything carrying a patient's history or identifiers on its way to Dental Specialists of Nashville is protected data under HIPAA. Under HIPAA, the transport for protected health information should be secure, not a public or ad-supported one. For PHI, Send FAX Mail's HIPAA-eligible Professional plan ($39.99/month) supports a signed BAA and encrypts every page to Dental Specialists of Nashville in transit; a 7-day free trial lets you start.

Faxing to Dental Specialists of Nashville — FAQ

Some paperwork at Dental Specialists of Nashville still goes by fax; other records now move by portal. A pre-authorization may be submitted through the payer's portal while other attachments go by fax. Check the group's instructions first; if fax is accepted, this page shows how to send it cleanly. Guessing the channel is a common reason a document has to be resent.

The reliable number is whichever line Dental Specialists of Nashville is actually monitoring right now. A quick call to Dental Specialists of Nashville settles the number and whether a portal is preferred. That one verification keeps a dental record out of the wrong hands. That confirmation is the difference between a delivered record and a lost one.

A records release, a set of X-rays, and a pre-authorization request are the documents sent most. A previous office might send new-patient records when a patient transfers into the group. Name the provider it is for so the front office routes it correctly. Each document has its own destination inside the group, so confirm what the office expects.

Put the patient's full name and date of birth, and your own name, on every page. On the cover sheet, name the document and the provider it is for so it reaches the right desk. That labeling is what lets the front office reconnect the pages if they separate. Clear labeling is what keeps a multi-page record together across the group's providers.

Because Dental Specialists of Nashville houses several specialties, the referral goes to the specific in-house provider — the oral surgeon, periodontist, or orthodontist — who will see the case. Ask Dental Specialists of Nashville which specialist should hold the case and that provider's line. Send the referral and imaging together so the specialist can triage it. Name the document and the provider on the cover sheet so it is not misrouted. That keeps care moving without a second round trip.

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