David J. Thatcher VA Clinic Fax Number — Request Your VA Records
Getting your VA records to or from David J. Thatcher VA Clinic starts with the Release of Information staff who manage the charts. David J. Thatcher VA Clinic is a VA multispecialty outpatient clinic in Missoula, Montana, serving enrolled veterans across the northern Rockies. Because a veteran's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
David J. Thatcher VA Clinic Fax Number
Ask the David J. Thatcher VA Clinic Release of Information office for its current fax number
Hours: Routine records processing runs Monday to Friday; consults and referrals are worked as the clinics run.
Send a Fax NowWhat You Can Fax to David J. Thatcher VA Clinic
- A specialty consult or imaging order and the clinical indication
- Income or dependency documents supporting an enrollment or copay determination
- A signed VA Form 10-5345 authorizing release of your VA medical records
- A copy of your DD-214 or service records for an eligibility determination
- A community care referral or consult and its supporting clinical notes
The records-request path at David J. Thatcher VA Clinic
Chart and result requests at David J. Thatcher VA Clinic are processed once a signed release is on file with the Release of Information office. The office matches the request to the veteran's chart before anything is sent out. Address the cover sheet to the Release of Information office so it reaches the right desk.
Consults, imaging, and specialist reports at David J. Thatcher VA Clinic
Faxing a specialist report to David J. Thatcher VA Clinic for the referring provider reaches the clinical team that files it. The consult should name the service, the clinical indication, and any relevant history. Include the indication, the service requested, and the veteran's identifiers.
Protected health information and David J. Thatcher VA Clinic
A veteran's VA records are protected health information, so how you fax them to David J. Thatcher VA Clinic matters. A walk-in machine in a shared space cannot promise the confidentiality veterans' records deserve. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to David J. Thatcher VA Clinic than a public machine.
Faxing to David J. Thatcher VA Clinic — FAQ
Not one central number. Each office — records, referrals, enrollment — answers a different fax. Confirm the correct line for the office you are reaching before you send. When in doubt, ask David J. Thatcher VA Clinic for the office by name.
Label each page with the veteran's name, date of birth, and the last four of the SSN. State the specific David J. Thatcher VA Clinic office the fax is for on the cover sheet. Attach the signed authorization when the fax is a records request. Clear labeling is what keeps a multi-page document together at David J. Thatcher VA Clinic.
The machines accept faxes around the clock; staff processing depends on the office. Routine records and referrals are staffed on weekdays. The clinical team handles time-sensitive orders on the day's schedule. Expect same-day handling only for the urgent requests staff watch for.
It can be, with the right service. An unsecured machine in a shared space cannot promise the confidentiality veterans' records deserve. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for David J. Thatcher VA Clinic. A secure send protects both you and the veteran whose records these are.
Say which specialty the veteran needs — the office triages it from there. Confirm the current specialty fax with David J. Thatcher VA Clinic before sending a time-sensitive consult. Include the indication, the reason for the consult, and the veteran's identifiers. Send the whole packet as one job so nothing arrives split. That keeps the request moving without a second round trip.
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