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Corewell Health Butterworth Hospital Fax Number — Send Patient Records Securely

Faxing patient records to Corewell Health Butterworth Hospital is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. Corewell Health Butterworth Hospital is part of Corewell Health, an academic medical center in Grand Rapids, Michigan, serving patients across the Great Lakes region. This guide covers the compliant way to send PHI plus how to reach the correct department at the hospital.

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Corewell Health Butterworth Hospital Fax Number

Check Corewell Health Butterworth Hospital's patient records portal, or call the operator and ask for the office you need

Hours: Records staff typically work weekday business hours, while inpatient units and the ED receive urgent faxes around the clock.

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What You Can Fax to Corewell Health Butterworth Hospital

  • Release-of-information authorizations
  • Insurance pre-authorization requests
  • Prescription and renewal requests
  • Clinical trial screening documents
  • Hospital-to-hospital transfer paperwork
Tip: Put the patient's full name, date of birth, and medical record number on every page so Corewell Health Butterworth Hospital can match documents that get separated during intake. Name the receiving office — Health Information Management or the specific clinic — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

HIPAA and your fax to Corewell Health Butterworth Hospital

Faxing PHI to Corewell Health Butterworth Hospital is allowed, but the service you use has to protect it. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Corewell Health Butterworth Hospital travels over a compliant channel instead of a fax machine in a shared office.

Labeling a fax so Corewell Health Butterworth Hospital can match it

How you label the pages decides whether Corewell Health Butterworth Hospital can reconnect them if they get separated. State the patient identifiers and the destination department in plain terms on the cover sheet. Send multi-page records as one combined PDF so the documents stay in order.

The honest way to get Corewell Health Butterworth Hospital's fax number

Department fax numbers at Corewell Health Butterworth Hospital change with reorganizations, so confirm before you send. Reach the specific Corewell Health Butterworth Hospital program by phone and confirm the fax it uses today. Confirming the line first is a two-minute step that prevents a misrouted record.

Faxing to Corewell Health Butterworth Hospital — FAQ

Not one central number. Each area — records, referrals, prior authorization — answers a different fax. Confirm the correct line for the office you are reaching before you send. Which line is right depends on the office, not the hospital as a whole.

Label each page with the patient's name, date of birth, and record number. State the specific Corewell Health Butterworth Hospital office the fax is for on the cover sheet. That keeps the records matched to the right chart at Corewell Health Butterworth Hospital. The identifiers matter as much as the records themselves.

The machines accept faxes around the clock; staff processing depends on the department. Routine records and intake are staffed on weekdays. The emergency department and inpatient units accept urgent clinical faxes 24/7. Routine copies follow the office's normal queue rather than jumping ahead.

It can be, with the right service. An unsecured machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Corewell Health Butterworth Hospital. Compliance is about how the pages travel, not only where they land at Corewell Health Butterworth Hospital.

Transfers are handled by fax, but not through general records. The transfer center owns that line, separate from records requests. Call Corewell Health Butterworth Hospital to reach the transfer line and send the clinical summary and orders together. Put the patient identifiers on every page so it is matched cleanly. Doing it that way avoids the most common cause of a delay.

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