Community VNA Fax Number — Send Physician Orders and the Plan of Care
Faxing verbal-order signatures, a plan of care, or face-to-face documentation to Community VNA means reaching the clinical office — this page shows how, securely. As a community visiting nurse association, Community VNA in Attleboro, Massachusetts receives faxed orders, records, and referral packets for patients across the Boston area and greater New England. Because these documents carry patient health information, this guide covers both where to send them and how to keep the transmission compliant.
Community VNA Fax Number
Use Community VNA's referral or records-request instructions to find where to send documents
Hours: Referral and records staff work weekday business hours, while the on-call nurse fields time-sensitive orders any time.
Send a Fax NowWhat You Can Fax to Community VNA
- Therapy (PT, OT, and speech) evaluation and orders
- A hospital or SNF discharge summary for a new referral
- Wound-care and skilled-nursing orders
- Medical records and release-of-information (ROI) authorizations
- Physician orders and verbal-order signatures
Getting orders to the clinical team at Community VNA
Faxing a signed CMS-485 plan of care back to Community VNA means reaching the clinical office that tracks it. The CMS-485 plan of care has to be signed and dated by the physician for the episode to be billable. Confirm the current clinical fax with Community VNA before sending a time-sensitive order.
Tracking down the correct Community VNA fax
A fax number copied from a search result may be stale; Community VNA has the current one. Call Community VNA and ask for the referral intake office or the office you are trying to reach. Once you have the working number from Community VNA, keep it with the patient's file for next time.
Faxing PHI to Community VNA the compliant way
A fax to Community VNA that carries a chart is PHI and belongs on a secure channel. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Community VNA travels over a compliant channel instead of a fax machine in a shared office.
Faxing to Community VNA — FAQ
Label each page with the patient's name, date of birth, and record number. State the specific Community VNA office the fax is for on the cover sheet. Attach the signed ROI authorization when the fax is a records request. Clear labeling is what keeps a multi-page record together at Community VNA.
The machines accept faxes around the clock; staff processing depends on the office. Routine records and intake are staffed on weekdays. The on-call clinical line handles urgent patient-care orders after hours. Expect same-day handling for the urgent orders the on-call team watches for.
It can be, with the right service. An unsecured machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Community VNA. A secure send protects both you and the patient whose chart it is.
Ask the specific Community VNA office for its working fax before you send. Call Community VNA and ask for the referral intake office or the office you are reaching. Confirming the line first is a two-minute step that prevents a misrouted record. That confirmation is the difference between a delivered record and a lost one.
Physician orders go to the visiting-nurse clinical team that carries out patient care, not to intake. Get the working orders fax from Community VNA directly. Note the patient identifiers, the order, and a callback number for the nurse. Confirm the current fax with Community VNA before you send. That keeps the referral moving without a second round trip.
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