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Cincinnati Children's Hospital Fax Number — Send Medical Records and Referrals

Cincinnati Children's Hospital accepts records, referrals, and insurance pre-authorizations by fax, with the right number determined by the department or specialty division rather than a single hospital-wide line. A referral to a pediatric specialty clinic and a records request to Health Information Management go to separate fax numbers. The records department generally works Monday through Friday during business hours, while emergency intake accepts faxes 24/7.

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Cincinnati Children's Hospital Fax Number

Contact Cincinnati Children's for department-specific fax number

Hours: Cincinnati Children's Hospital medical records department typically operates Monday-Friday, 8:00 AM - 5:00 PM local time. Emergency departments accept faxes 24/7.

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What You Can Fax to Cincinnati Children's Hospital

  • Medical records and patient history
  • Physician referral forms
  • Insurance pre-authorization requests
  • Prescription requests and renewals
  • Lab and imaging results
Tip: Because the patients here are children, put the child's full legal name, date of birth, and medical record number on every page so the fax stays matched to the right chart. Identify the receiving division or physician on the cover sheet to keep referrals from bouncing between clinics. These are PHI-bearing documents, so send them with a HIPAA-compliant service like Send FAX Mail rather than a basic fax app.

Faxing to Cincinnati Children's Hospital — FAQ

No. Cincinnati Children's Hospital assigns separate fax numbers to its departments and specialty divisions. Confirm the line for your specific division before sending so the documents reach the correct pediatric team.

Every page needs the child's full legal name, date of birth, and medical record number. Naming the division or referring physician on the cover page helps the referral or record reach the right clinic quickly.

The medical records department typically operates Monday through Friday during business hours. Emergency departments take faxes 24/7, so urgent clinical documents can still be sent after the records office closes.

Yes, when you use a HIPAA-compliant transport. Send FAX Mail's Business plan at $79.99/month encrypts the documents and meets HIPAA standards, which is important for a child's medical history.

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