Children's Wisconsin Fax Number — Send Medical Records and Release Requests
Faxing patient history to Children's Wisconsin means reaching the records team that manages charts — this page shows how, securely. Located in Milwaukee, Wisconsin, Children's Wisconsin is an independent hospital and a pediatric hospital that cares for patients throughout the upper Midwest. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
Children's Wisconsin Fax Number
Confirm the fax with the Children's Wisconsin program you were referred to before sending anything
Hours: Specialty clinics receive faxes during clinic hours; the children's ED handles time-sensitive documents 24/7.
Send a Fax NowWhat You Can Fax to Children's Wisconsin
- Immunization records
- Growth and developmental records
- Newborn and NICU discharge summaries
- Prescription and renewal requests
- School and camp health forms
Getting a chart to or from Children's Wisconsin
Chart requests at Children's Wisconsin are processed by the records office on a signed authorization. A complete request — identifiers, dates, and the records wanted — moves fastest. List the exact dates and record types you need so nothing is missed.
The cover sheet that gets your fax routed at Children's Wisconsin
Good labeling is the difference between a same-day match and a stalled record at Children's Wisconsin. State the patient identifiers and the destination department in plain terms on the cover sheet. That routing detail is what ties the record to the correct team at Children's Wisconsin.
The secure way to fax Children's Wisconsin
The risk with records bound for Children's Wisconsin is not the fax itself but an unsecured tool. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Children's Wisconsin.
Faxing to Children's Wisconsin — FAQ
Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Children's Wisconsin. Choose the secure channel first, then confirm the number for Children's Wisconsin.
The current line comes from Children's Wisconsin directly, since department numbers change. Check Children's Wisconsin's medical-records page, then verify the line by phone. That one verification keeps sensitive pages out of the wrong queue. The office that receives the fax is the authority on its own number.
There is no single hospital-wide fax at Children's Wisconsin. Each area — records, referrals, prior authorization — answers a different fax. Ask for the department you actually need to get the right number. A quick call to Children's Wisconsin settles which line your document should use.
Include the three identifiers staff use to match a chart: full name, date of birth, and medical record number. State the specific Children's Wisconsin office the fax is for on the cover sheet. That routing detail is what lets Children's Wisconsin reconnect the documents if they separate. A missing identifier is the usual reason a fax sits in a queue at Children's Wisconsin.
A parent may fax the records, though often the pediatrician's office does it. Put the child's identifiers — name, date of birth, record number — on every page. Name the pediatric program on the cover sheet so intake can route it. Name the receiving office on the cover sheet so it is not misrouted. It is a small step that saves a follow-up call later.
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