Children's Minnesota Fax Number — Send Medical Records and Release Requests
Medical-record requests to Children's Minnesota run through release of information, and the right fax depends on that office. As an independent hospital, Children's Minnesota in Minneapolis, Minnesota receives faxed records and referrals for patients across the upper Midwest. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
Children's Minnesota Fax Number
Use Children's Minnesota's referral or records-request instructions to confirm where to fax
Hours: The medical records office keeps weekday business hours; the pediatric emergency department accepts faxes at all times.
Send a Fax NowWhat You Can Fax to Children's Minnesota
- Specialist consultation notes
- Referral forms from your child's provider
- Insurance prior-authorization requests
- Growth and developmental records
- Care-coordination and case-management paperwork
Faxing patient history to Children's Minnesota
Chart requests at Children's Minnesota are processed by the records office on a signed authorization. A complete request — identifiers, dates, and the records wanted — moves fastest. Address the cover sheet to medical records so it reaches the right desk.
What to put on a fax to Children's Minnesota
How you label the pages decides whether Children's Minnesota can reconnect them if they get separated. Name the receiving office — medical records or the specific clinic — at the top of the cover sheet. That routing detail is what ties the record to the correct team at Children's Minnesota.
Sending charts to Children's Minnesota without cutting corners
Anything with a patient's history headed to Children's Minnesota is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to Children's Minnesota.
Faxing to Children's Minnesota — FAQ
The right number depends on which office should receive the document. Check Children's Minnesota's medical-records page, then verify the line by phone. A quick check beats faxing PHI to a number that has moved. The office that receives the fax is the authority on its own number.
No. Children's Minnesota routes faxes to separate department lines, so medical records and the specialty clinic you are reaching do not share a number. As a children's hospital, it splits incoming faxes across medical records and the individual clinics. Verify the current fax for the specialty clinic you are reaching or your target department first. A quick call to Children's Minnesota settles which line your document should use.
Put the patient's full name, date of birth, and medical record number on every page. Direct the cover sheet to the correct Children's Minnesota department and include a number staff can call. A delivery confirmation then tells you the fax reached Children's Minnesota. A missing identifier is the usual reason a fax sits in a queue at Children's Minnesota.
Faxes reach Children's Minnesota whenever you send, but when they are handled varies by office. The offices that handle referrals and records keep standard weekday hours. Send routine requests early in the day for same-day handling; emergencies are actioned immediately. Flag anything time-sensitive on the cover sheet so it is not treated as routine.
Usually the referring pediatrician's office sends them, but a parent can fax records too. Put the child's identifiers — name, date of birth, record number — on every page. Address the cover sheet to the specialty clinic handling the care. Name the receiving office on the cover sheet so it is not misrouted. That keeps the request moving without a second round trip.
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