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Children's Dentistry of Cocheco Valley Fax Number — Transfer Your Dental Records

Transferring a chart to or from Children's Dentistry of Cocheco Valley means moving the X-rays, the treatment history, and the current plan to the right dentist. Children's Dentistry of Cocheco Valley is a pediatric dental group in Dover, New Hampshire, caring for patients across northern New England. This guide covers what to include on a records-release request, and how to confirm whether Children's Dentistry of Cocheco Valley still wants it by fax.

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Children's Dentistry of Cocheco Valley Fax Number

Find the fax on Children's Dentistry of Cocheco Valley's contact or new-patient page, then confirm the front office still accepts a child's records by fax before you send

Hours: A pediatric group like Children's Dentistry of Cocheco Valley triages faxed forms during the hours its office sees patients.

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What You Can Fax to Children's Dentistry of Cocheco Valley

  • Medical clearance for sedation or hospital dentistry
  • A Medicaid, CHIP, or dental-plan eligibility document
  • The child's records transferred from a previous dentist
  • A HIPAA authorization signed by the parent or guardian
  • The treatment plan with a pre-treatment estimate for the family
Tip: Every page should carry the patient's name and date of birth so nothing is orphaned at Children's Dentistry of Cocheco Valley. Direct the cover sheet to the front office and include a phone number so staff can call with a question. Confirm the group still accepts fax before you send — some now use a records or claims portal — and keep the delivery confirmation.

How Children's Dentistry of Cocheco Valley handles a records transfer

Switching dentists or moving means Children's Dentistry of Cocheco Valley sends or receives your full dental record — the chart, the X-rays, and the current plan — so care continues without a gap. Dental records are protected health information, so a signed HIPAA records-release authorization is what starts the transfer. Send the authorization complete and signed, since a missing signature is the usual reason a transfer stalls.

How a pediatric case routes at Children's Dentistry of Cocheco Valley

A children's group like Children's Dentistry of Cocheco Valley handles Medicaid and CHIP eligibility alongside the treatment plan and estimate. The front office matches the file to the right child by name and date of birth. Send the authorization and the records together so nothing waits on a second request.

Why the channel to Children's Dentistry of Cocheco Valley matters

A dental group is a HIPAA covered entity, so a chart headed to Children's Dentistry of Cocheco Valley sets the bar for the channel. HIPAA's Security Rule expects protected health information to be safeguarded in transit, and that same care applies when you send it in. On Send FAX Mail every page to Children's Dentistry of Cocheco Valley is encrypted in transit and carries a delivery confirmation; plans start at $12.99/month after a 7-day free trial.

Faxing to Children's Dentistry of Cocheco Valley — FAQ

A number copied from a search result may be stale; Children's Dentistry of Cocheco Valley has the current one. Call Children's Dentistry of Cocheco Valley and ask the front office or records staff for the current office fax. That one verification keeps a dental record out of the wrong hands. That confirmation is the difference between a delivered record and a lost one.

People most often fax Children's Dentistry of Cocheco Valley a signed HIPAA authorization, a specialist referral, or a treatment plan with a pre-treatment estimate. A previous office might send new-patient records when a patient transfers into the group. Send each as one complete, legible fax so nothing is missing when staff review it. Each document has its own destination inside the group, so confirm what the office expects.

At minimum, the patient's name and date of birth belong on each page. Direct the cover sheet to the front office and include a number staff can call. That labeling is what lets the front office reconnect the pages if they separate. Clear labeling is what keeps a multi-page record together across the group's providers.

You can send to Children's Dentistry of Cocheco Valley any time, though routine documents are handled during business hours. A pre-authorization or a records request is handled during appointment hours. Send anything tied to an appointment early so it is worked before the visit. Confirm receipt of a referral rather than assuming it was matched.

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