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Cartersville Occupational Medicine Center Fax Number — Request and Send Worker Records

Getting a copy of an injury-care or surveillance record from Cartersville Occupational Medicine Center starts with a completed release-of-information form; here is where to send it. Cartersville Occupational Medicine Center, a workers'-compensation injury clinic in Cartersville, Georgia, sends injury reports, work-status notes, and results by fax every day. Because a worker's record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Cartersville Occupational Medicine Center Fax Number

Ask Cartersville Occupational Medicine Center's workers'-comp coordinator or front desk for the current fax number

Hours: Front-desk coverage follows the clinic's weekday hours, sometimes starting early for pre-shift physicals, so an incoming fax is received when the clinic is open, but a records release sent after hours is worked the next business day.

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What You Can Fax to Cartersville Occupational Medicine Center

  • A functional-capacity evaluation for claim resolution
  • Imaging and lab results for a work injury forwarded to the case manager
  • A return-to-work clearance after a work injury
  • A signed release for a copy of the injury-care record
  • A billing packet with supporting notes to the workers'-comp carrier
Tip: Mark all pages with the identifiers Cartersville Occupational Medicine Center needs to reconnect a split claim or surveillance record. State which Cartersville Occupational Medicine Center desk the fax is for — claims, employer services, or records — on the cover sheet so it is routed on the first try. Send multi-page records as one combined PDF and keep the delivery confirmation.

How records move at Cartersville Occupational Medicine Center

An occupational-health record from Cartersville Occupational Medicine Center moves once the authorization is verified and the worker's identity is confirmed. Note whether the requester is the worker, the employer, or the carrier, since that governs what may be shared. Address the cover sheet to the health-information staff at Cartersville Occupational Medicine Center so it reaches the right desk.

Identifiers your fax to Cartersville Occupational Medicine Center needs

The cover sheet does the routing work once a fax reaches Cartersville Occupational Medicine Center. Attach the signed release or authorization when the fax is a records request or a decision document. Keeping the pages in one job avoids a half-received document at Cartersville Occupational Medicine Center.

Protected health information and Cartersville Occupational Medicine Center

Faxing occupational-health records to Cartersville Occupational Medicine Center is allowed, but the service you use has to protect them. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Cartersville Occupational Medicine Center is encrypted in transit with a delivery confirmation.

Faxing to Cartersville Occupational Medicine Center — FAQ

That is a standard workflow; Cartersville Occupational Medicine Center faxes the injury report so the claim can open with the carrier. Give Cartersville Occupational Medicine Center the correct fax for the employer and the carrier so the report is not sent to a stale line. The report states the injury, the diagnosis, and the initial work status so the adjuster can act. A quick follow-up call confirms the carrier received it if it is time-sensitive.

Cartersville Occupational Medicine Center faxes the updated work status to the employer contact you name after the visit. Give Cartersville Occupational Medicine Center the employer's current fax so the report reaches the right supervisor. The report states the diagnosis, the specific restrictions, and the next appointment so the employer can plan the shift. A follow-up call confirms the employer received an urgent restriction change.

That is routine; Cartersville Occupational Medicine Center faxes a clearance, a clearance with restrictions, or a non-clearance to the employer. Providing the hiring contact speeds the result to the right file before the start date. A DOT certificate travels with the exam date and the examiner's information so it is valid on its face. A follow-up call confirms HR received a time-sensitive clearance.

A screen runs on chain of custody, and a DOT result is faxed only after the Medical Review Officer verifies it, going to the employer's designated representative. Give Cartersville Occupational Medicine Center the employer program's fax so the result is not sent to a stale line. A verified result states whether it is negative, positive, or canceled and travels with the MRO determination. Flag a non-negative or return-to-duty result so it is handled the same day.

For a work injury, Cartersville Occupational Medicine Center faxes a First Report of Injury, a treatment authorization request, and a work-status report to the employer and the carrier, then faxes follow-up notes to the adjuster and case manager. Confirm the receiving fax — employer, carrier, or case manager — with Cartersville Occupational Medicine Center before sending. Send the injury report and the authorization together so the claim is not worked piecemeal. Put the worker identifiers on every page so it is matched cleanly. Doing it that way avoids the most common cause of a delay.

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