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Boston Diagnostic Imaging Fax Number — Send a Prior Authorization

Advanced imaging at Boston Diagnostic Imaging usually needs prior authorization first — this page shows where the approval goes and how to send it securely. As an outpatient diagnostic imaging center, Boston Diagnostic Imaging in Belmont, Massachusetts, takes faxed orders, prior-authorization approvals, and records requests for outpatient diagnostic imaging across the Boston area and greater New England. Because these documents carry patient health information, this guide covers both where to send them and how to keep the transmission compliant.

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Boston Diagnostic Imaging Fax Number

Reach the Boston Diagnostic Imaging office that owns your request and confirm its fax before sending

Hours: Front-office staff work weekday business hours, while the technologists field time-sensitive orders during scan hours.

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What You Can Fax to Boston Diagnostic Imaging

  • The completed patient registration and insurance information for scheduling
  • A prior-authorization approval from the insurer for advanced imaging (MRI, CT, or PET)
  • A CD or PACS image-sharing request for outside prior studies
  • An imaging order or requisition from the referring physician (the study ordered, the body part, and the clinical indication)
  • Prior imaging reports and comparison studies from another facility
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that Boston Diagnostic Imaging needs to reconnect a split order. Direct the cover sheet to the scheduling and pre-authorization office or the office handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

How a payer approval reaches Boston Diagnostic Imaging

Faxing a prior-authorization approval or a benefits request for Boston Diagnostic Imaging means reaching the insurance and authorization office. A denial can usually be appealed with additional clinical notes, which travel to the same office. Include the authorization number, the patient identifiers, and the ordered study.

Faxing an imaging order to Boston Diagnostic Imaging

Getting a patient scheduled at Boston Diagnostic Imaging starts with the office that reviews the order and the indication. An order that lists the study, the diagnosis code, and the patient's contact details is booked fastest. Address the cover sheet to the scheduling and pre-authorization office so the order reaches the schedulers.

Sending imaging records to Boston Diagnostic Imaging without cutting corners

An imaging order and report are protected health information, so how you fax them to Boston Diagnostic Imaging matters. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Boston Diagnostic Imaging than a public machine.

Faxing to Boston Diagnostic Imaging — FAQ

Put the patient's full name, date of birth, and (when known) medical record number on every page. Note the target office — medical records, scheduling, or the imaging team — on the cover sheet. A delivery confirmation then tells you the fax reached Boston Diagnostic Imaging. A missing identifier is the usual reason a fax sits in a queue at Boston Diagnostic Imaging.

Faxes reach Boston Diagnostic Imaging whenever you send, but when they are handled varies by office. Processing at medical records generally runs Monday through Friday during business hours. Send routine requests early in the day for same-day handling; stat orders are worked during scan hours. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

It is, provided your fax service is HIPAA-compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to Boston Diagnostic Imaging than a public machine. Choose the secure channel first, then confirm the number for Boston Diagnostic Imaging.

Get it from the office that will receive the document rather than an old listing. The referring provider's office often already has the correct Boston Diagnostic Imaging fax on file. A quick check beats faxing PHI to a number that has moved. The office that receives the fax is the authority on its own number.

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